SUCCESS STORY
How Porto Editora booked time savings with WoodWing
Discover how Porto Editora gives its authors, designers, photographers, and proofreaders more time to focus on content quality with the help of WoodWing.
Results & Benefits
- Porto Editora now needs fewer proofs and feedback rounds to publish a book, freeing up time to invest further in content quality.
- The publisher has over 100 internal and external staff collaborating seamlessly on the platform, with around 10 people collaborating on each individual textbook.
- The combination of WoodWing’s Digital Asset Management (DAM) and content production systems means it can consolidate workflow and asset management into a single system.
About the customer
Porto Editora is the largest publisher of textbooks and fiction in Portugal, with over half of the educational market. It operates mostly in print, with digital a small (but growing) portion of its total output.
Challenges
Prior to working with WoodWing, Porto Editora had a standalone DAM solution, and a separate information management system, where people would log their actions and times with regard to a particular project. The next person to work on the project would then need to go into the DAM to find the files, do their work, resubmit the files to the DAM, and log their actions on the information management system. As around 10 people collaborate on a given book – including authors, designers, layout professionals, photographers, and proofreaders - this could be a cumbersome process.
We had two challenges: to innovate our editorial production processes and enable multichannel output.
In terms of digital production, Porto Editora is still in a phase of transition. Enabling multichannel output for digital as well as print was a key consideration to future proof its business so it can offer customers the choice between channels. Porto Editora envisions a simple production process where the same content source generates all outputs.
Screenshot from Porto Editora's Content Station view
Requirements
When assessing potential solutions to support the production process, Porto Editora had the following requirements in addition to multichannel and streamlining its editorial processes:
- An open technological architecture
- Integration with Adobe software
- Content-centric (Search, browse, query, plan, create, manage, publish)
- Workflow overview
- Editor accessible to internal or external contributors
- Integration API
- DAM integration
A day in the office at Porto Editora
Solution
Working with WoodWing partner Qonqord for implementation and system administration, Porto Editora implemented WoodWing’s DAM and content production solutions. This meant the organization could consolidate its two systems into an integrated solution and take advantage of the workflow functionality to improve speed and transparency in the content creation process.
There are three main advantages to working with WoodWing Studio (former WoodWing Enterprise). First, the overview of the workflow means you can easily access the system and see which stage a book is at. Second, the workflow provides direction on the way content creation and approval processes are routed through teams. And third, the open architecture of WoodWing's products enables continuous improvement and adaptation to our needs.
Screenshot from Porto Editora's WoodWing Assets (Elvis DAM) view
Results
- With the improved clarity and transparency offered from workflow status and overview, Porto Editora now needs fewer proofs and feedback rounds to publish a book. This frees up time to invest further in content quality or other areas.
- The combination of WoodWing’s Digital Asset Management (DAM) system, WoodWing Assets, and WoodWing Studio means it can consolidate workflow and asset management into a single system.
- Porto Editora is now ready to start the transition into digital publishing from one source, where the flexibility of the WoodWing solutions enables them to redefine production processes.
Together with the Porto Editora product and technology teams, we have integrated the WoodWing tools into the existing Porto Editora IT environment, creating the best fit for the client. We expect that future WoodWing Studio versions will increasingly play an important role to support educational and book publishers worldwide with their print and digital production processes.
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