In most organizations, documents roam around in various systems, drives and folders. Sometimes even out of sight of IT or compliance departments or managers. As a result, oversight is lacking: versions get lost, rights become unclear, and retention periods are difficult to prove. The result is predictable: audits are delayed, employees lose valuable time gathering evidence, and confidence in internal information management declines with each audit.
A successful audit doesn't start at the moment the auditor walks in the door, but in the daily handling of information. With WoodWing Xtendis, every action is automatically recorded - who opens, modifies or deletes a document, and when it happens. This creates a complete and reliable log that provides immediate insight during audits - a critical part of the complete process of managing your organization's information flows.
In addition, Xtendis ensures that retention periods and access rights are not left to chance. Documents are automatically retained or deleted according to established rules, rights are centrally managed, and version control ensures that everyone is always working with the correct version. This turns an audit from a nerve-wracking nail-biting session into a manageable, routine project.
Technology is only one side of the story. Without well-established processes and engaged employees, even the best solution remains underutilized. That's why WoodWing not only provides software, but also guidance. Our specialists help organizations firmly embed compliance, security and governance into practice. That way, the system grows with the organization - not the other way around.
Without audit logging and control, preparing for an audit remains a race against the clock. With Xtendis that changes fundamentally: you are not only audit-ready, but build a sustainable information management system that brings peace of mind, transparency and confidence - today and in the future.