New WoodWing Outlook and Office add-ins replace existing plug-ins

What is the difference between the new add-ins and the old plug-ins?

A new era made Microsoft decide it was time for a new Outlook version. For the same reason, WoodWing Xtendis decided to introduce new add-ins. So, a new era – where you no longer have to worry about local technology but everything is delivered securely and up to date over the Internet.

The Xtendis add-ins integrate seamlessly with Outlook Desktop, Web and Mac, and link automatically with Microsoft 365 via Entra ID. No more hassle with passwords or manual installation. Every user always works with the latest version, regardless of which Xtendis 7 version your organization uses.

Smart configurations automatically populate metadata fields, and through the management portal, your organization controls how this new Outlook add-in behaves. The add-in also recognizes when correspondence has been previously archived – by yourself or a colleague – and helps prevent duplicates.

After archiving, the correspondence is immediately available to share via a secure Xtendis link. So you combine ease of use, security, and complete control in one modern solution.

The importance of the Outlook add-in

The Outlook add-in makes managing emails and attachments effortless and secure. Correspondence is archived with one click in Xtendis and directly linked to the correct file or process. All information is immediately findable and only available to authorized users, which contributes to compliance and information security. The underlying e-mail file is secured as original file and the correspondence itself, plus attachments, are automatically converted to PDF/A for long-term storage and easy consultation from Xtendis.

The add-in recognizes when correspondence has been previously archived - by yourself or a colleague.

Follow-up actions can be sent out immediately when combined with the Xtendis Workflow module. This saves time, prevents errors, and allows your organization to maintain full control over its communications (manage correspondence, store attachments, link attachments directly to files or workflows).

The importance of the Office add-in

The Office add-in integrates directly with Microsoft Word, PowerPoint, and Excel. As a result, valuable documents such as meeting minutes, implementation sheets, calculations, contracts, manuals, and sales presentations are stored effortlessly and securely in Xtendis. The integration with Xtendis version control keeps all versions of important documents together in an orderly fashion, so you always know exactly what the current status of a file is.

Word Merge templates allow you to automatically enrich documents based on metadata, preventing errors and speeding up processes. Moreover, you can easily retrieve previously archived documents from the add-in and compare them to the current archive version. So you work faster, more consistently and maintain full control over every version of your Office documents.

Enjoy greater ease of use, security and control

With the new generation of WoodWing add-ins, everything comes together: Outlook and Office work seamlessly with Xtendis, so that every form of correspondence and documentation is stored securely, findable and future-proof. You work smarter, without local installations or technical worries, and automatically benefit from the latest features and security standards.

With the new add-ins, WoodWing brings together the simplicity of the cloud with the power of document management – a modern balance between ease of use, security, and control.

Do you also want to be ready for the phasing out of the old Outlook (in 2029) and benefit from this modern way of working right away? The transition is straightforward and can be completed step by step, allowing your organization to benefit from the new add-ins without interruption..

Contact

Want to switch to the new add-ins? Contact the experts at WoodWing Xtendis soon!