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DOCUMENT MANAGEMENT

Full control of your documents

Centralize all your documents and processes in one secure system. Always find the right document at the right time.

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All documents centralized and searchable

Combine documents from network drives, email, and SharePoint into a single searchable system. Find any document in seconds using metadata or full-text search.

Compliant archiving and management

Archive documents in compliance with GDPR, ISO 27001, and industry guidelines. With complete audit trails and automatic retention policies, you're always audit-ready.

Seamlessly integrated into your IT evnironment

Integrate document management with Microsoft 365, ERP systems, and business applications via APIs. That way, you create a single, connected information environment and avoid silos.

We collaborate with companies small, large and global

Losing your grip too?

Many organizations struggle with document chaos.

Documents scattered across dozens of locations

Every day, your employees search through network drives, email inboxes, SharePoint directories, and local folders. No one is sure if they have the latest version of a file. Documents get lost, are saved in duplicate, or are simply impossible to find, costing time, money, and trust.

Compliance risks due to lack of overview

Regulators expect you to be able to demonstrate who viewed or modified which document and when. Without an audit trail and a retention policy, you’re at risk during audits. Then, GDPR violations, missing files, or expired retention periods can become costly mistakes.

Time lost to manual processes

Manually classifying, routing, and archiving documents takes your team hours each week. Errors creep into the process and turnaround times increase. Employees spend time searching instead of focusing on their core tasks. Automation immediately frees up capacity.

Frequently asked questions about Document Management

Considering document management and curious how WoodWing Xtendis can help your organization? Find answers to frequently asked questions below.

 

 

What is a Document Management System?

A Document Management System (DMS) is software that helps organizations centrally store, manage, search, and archive documents. It replaces separate network drives and folder structures with one structured, secure platform.

What types of organizations is Xtendis suitable for?

Xtendis is suitable for any organization with high document volumes and compliance requirements.

How does Xtendis integrate with Microsoft 365?

Xtendis offers a native integration with Microsoft 365, so you can manage documents directly from Outlook and Teams.

Which compliance standards does Xtendis support?

Xtendis is ISAE 3402 Type II and ISO 27001 certified and supports GDPR-compliant archiving and retention.

Can Xtendis automatically classify documents?

Yes. Xtendis automatically processes and classifies documents using OCR recognition and barcode technology.

How long does an Xtendis implementation take?

A standard implementation takes an average time investment of 8 to 12 weeks, depending on the complexity of your environment.

Our solution

WoodWing Xtendis is the enterprise platform that lets organizations centralize, secure, and automate their complete information management.

WoodWing Xtendis

WoodWing Xtendis provides everything you need for professional information management: from digital archiving and file management to workflow automation, data enrichment, and complete audit trails. Built on 35 years of enterprise experience.

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Success stories

Pension fund PNO Media

Document Management

How pension fund PNO Media intensively uses DMS Xtendis as the linchpin in their information landscape.

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De Haan Mineral Oils

Document Management

How De Haan Minerals and Oils digitized cost invoices with a link between Xtendis and Lodder Software.

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CreditLife

Document Management

How a large number of documents from different sources are stored as a policy archive in Xtendis.

Read this case

100 + stories of happy customers

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Discover how to turn document chaos into structured management

Download the whitepaper and learn how organizations gain control of their document processes.

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Discover what Xtendis can do for you

Schedule a no-obligation conversation with one of our experts. We'd love to show you how Xtendis works in your environment.

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“With Xtendis, we switched from paper and postbooks to a modern, digital quotation process that always works for everyone. In doing so, we have increased efficiency by at least 30%.”

René Stienstra

Manager Service Projects at Jungheinrich

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