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How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

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Powerful integration suite for seamless connectivity and automation

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Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Is your organization ready for NIS2 and the DORA Act?

Is your organization ready for NIS2 and the DORA Act?

Successful data protection and cybersecurity management? Ensure the human dimension

Successful data protection and cybersecurity management? Ensure the human dimension

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Bring knowledge and people together to work on quality

icon-woodwing-process-management

Process Management

Organize and describe processes in a way that everyone can use

icon-logo-woodwing-quality-management

Quality Management

Ensure together that you do the right things, and do them well

icon-woodwing-risk-management

Risk Management

Gain insight and control over every aspect of risk management.


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Software to collaborate on quality and have control over and maximize the benefits of the knowledge present in your organization.

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

icon-woodwing-success-stories

Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

icon-woodwing-ebooks-whitepapers

eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

icon-logo-woodwing-videos

Videos

Lean back and enjoy one of our educational videos

icon-woodwing-events-and-webinars

Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Is your organization ready for NIS2 and the DORA Act?

Is your organization ready for NIS2 and the DORA Act?

Successful data protection and cybersecurity management? Ensure the human dimension

Successful data protection and cybersecurity management? Ensure the human dimension

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

icon-woodwing-about-woodwing

About WoodWing

Discover our company's vision, mission, and innovative solutions

icon-woodwing-management-team

Management Team

Meet the leaders driving WoodWing's success and growth

icon-woodwing-contact

Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

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Job opportunities

Explore exciting career opportunities and join our team

icon-woodwing-press-release

Press releases

Stay updated with our latest company news and announcements


Partners

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Partners

Explore our partners for local support and expanded capabilities

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Home Inspiration Blog | WoodWing

Interviews

Information Management

Data Security

4 minutes of reading

Successful data protection and cybersecurity management? Ensure the human dimension

Data security, privacy protection, ISO certifications: no one can ignore these concepts anymore, and in fact, we all know the (minimal) requirements we need to meet to manage these crucial issues appropriately. So why don't we meet these requirements? Because it's annoying, a hassle, and because we think we have nothing to hide and therefore nothing to protect. Or are we still not sufficiently aware of the potential consequences? How does WoodWing deal with this issue and how do we ensure that these topics are and remain broadly understood and accepted? Who better to ask than our own WoodWing CISO, Peter van Det.

Shape

Working safely begins with awareness

It happens a lot, and it continues to puzzle me every time: I'm at a transportation company to sign up for a presentation on digital safety, when I see a whole series of framed ISO certifications. For driving cranes, for driving forklifts or transporting materials. All as a result of how things went during the time of the construction of the Empire State Building in 1930, because sometimes things went wrong with all those construction workers walking hundreds of meters above the ground on beams without any protection. But what about the security of the cell phone introduced just 50 years later? Everyone today has such a super-powerful handheld computer, but no one has an ISO certificate for it.

The protected parchment scrolls of Julius Cesar (Caesar cipher) and Enigma from World War II - these examples show that we as humanity have been working for centuries to protect the integrity and confidentiality of information.

Our cell phone: we make calls with it, send the most diverse information, log into our bank account, and use it to remotely control household appliances. Without thinking about whether it is safe to do it this way. The same goes for the 1001 accounts we create online for ordering goods, accessing information, or tracking our records at doctor's offices and hospitals. You're not alone when you use the same username and password in doing so, because it can't hurt, right? Until the shoe supplier you always order from gets hacked and all your data is out in the open. Then, the step to hacking your e-mail account and accessing your online bank account is made faster than you think.

Imagine this: 26 billion password combinations have been leaked worldwide, and with every successful cyberattack that number grows. Add to this the capabilities of AI, and cracking security codes (especially simple ones) becomes a cakewalk.

Therefore, make sure you have at least minimal knowledge about information security and that you use it. Make regular backups, use two-factor authentication wherever possible (yes, even on your e-mail account), stay away from the same and too obvious passwords, et cetera. Compare it to securing your home. You have good locks on windows and doors, maybe a camera at the front door, or a dog that barks when someone rings the doorbell. That is not to say that your house is an impregnable fortress, but if it is more difficult to get into your house than into that of your neighbor, then you're basically making it easy for criminals to choose. The same goes for securing your privacy, your identity, and more and less sensitive personal information. Offline, but nowadays especially online.

Make cybersecurity and data protection personal and relevant

WoodWing's core business is Digital Asset Management – a line of business that involves a lot of data. Much of the data we manage is personal and sensitive in one way or another. So, good security is a basic requirement for us – always and everywhere. I see it as my responsibility as CISO to have and keep this subject on the agenda. Security is obviously my profession, but it is also a private passion of mine to make those around me aware of their digital security and to give them the practical tools they need to secure their privacy. If just 10% of my tips and comments stick, then they are already 90% more cyber-aware than the rest of the people in the Netherlands.

For our employees, we organize an annual security awareness session with appealing and relevant real-life examples. In addition, colleagues receive an e-mail from me every 15th of the month on the subject of security. In it, no hell and damnation and a predictable list of ‘thou shalt nots’, but interesting examples of how they can turn ISO regulations, for example, to their personal advantage. Technical tips for being (digitally) safer at work and at home are also regular parts of the update. By talking about things you can really use and act upon, we keep bringing important topics to employees' attention in a positive way.

I take the same approach for my colleagues from management and the board of executives. As a result, you see that they are increasingly aware of the fact that data protection and cybersecurity are subjects for which all of us carry a responsibility. With the tightening of laws and regulations, it is not impossible that a board member will be held accountable for certain aspects of these subjects and the execution thereof, with all the (legal) consequences this entails. Together, we ensure good digital resilience, with the IT department ensuring that people have access to technology that makes strengthening their resilience as easy as possible.

Give data protection and cybersecurity the priority they deserve

We also have regular discussions with clients about how to apply ISO guidelines in the context of data and privacy protection. We have been working very intensively on this subject for a very long time and have gained an abundance of knowledge and experience regarding these topics – knowledge that we are happy to share with others.

Of course, we are all very busy and we all have to deal with ever-expanding lists of concerns and priorities. But if cyber security ranks at number 11 on your list, chances are that the ‘hoodies’ in our society see you as the ideal candidate for their next hack.

As complex and long as this journey may look, it only takes one first step to start the journey and get to work. Hence, I end all my communications with the invitation to contact me with questions, ideas, or the need for a soundboard. Because digital security is pre-eminently a journey that you want to take together.

Shape

Published on July 08, 2024

Kitty van Commenee

Kitty van Commenee, started as a Content Marketer and now a Demand Generation Manager, develops powerful marketing campaigns with a keen focus on writing, social media, and strategy.

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