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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Bring knowledge and people together to work on quality

icon-woodwing-process-management

Process Management

Organize and describe processes in a way that everyone can use

icon-logo-woodwing-quality-management

Quality Management

Ensure together that you do the right things, and do them well

icon-woodwing-risk-management

Risk Management

Gain insight and control over every aspect of risk management.


Content Services

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Creative Workflow Services

Unleash creative potential with tailored support from experts

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Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Software to collaborate on quality and have control over and maximize the benefits of the knowledge present in your organization.

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

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Modern document and quality management helps you manage risks and improve processes

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Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Document management from context, always up-to-date, complete and accurate documents

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How Bavaria significantly improved its global brand management.

Read this case
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Is your organization ready for NIS2 and the DORA Act?

Is your organization ready for NIS2 and the DORA Act?

Successful data protection and cybersecurity management? Ensure the human dimension

Successful data protection and cybersecurity management? Ensure the human dimension

‘DAM for retail’ buyer's guide: how to choose a digital asset management system

‘DAM for retail’ buyer's guide: how to choose a digital asset management system

View all blog articles

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Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

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Home Inspiration Blog | WoodWing

Digital Asset Management

2 minutes of reading

DAM & Catalog Software: curating the future (webinar recap)

Effectively managing digital assets is crucial to fulfilling the mission of your museum: preserving cultural heritage, facilitating education, and engaging with the public. Just like any other sector, museums have to adapt to the digital age and evolving audience expectations.

Shape

Digitizing artifacts is not a new concept, it has been around for several decades. Initially, museums focused on creating digital catalogs or databases to document collections, but the extent and emphasis on digitization have significantly increased in recent years due to advancements in technology and changing expectations of the public.

The Dutch Open Air Museum is a good example of an organization that is leveraging and multiplying the possibilities offered by proven technology: they combine their collection software with a digital asset management solution and are now reaping the benefits.

Laborious and slow digital asset management

The Open Air Museum in Arnhem pictures the history of every day live with 100+ historic buildings and more than 150,000 historic artefacts. They are also the proud owner of about 700.000 digital assets. Managing files in a traditional directory was slow and labor intensive, as creating directories, naming files, et cetera, had to be done manually, and large files put a lot of strain on the network. Retrieving the right images was not an easy task, images got lost in the process and storage costs were high.

Together with WoodWing partner Qonqord, the museum embarked on a journey to complement its collection management software (Adlip/Axiell Collections) with WoodWing Assets – a modern DAM solution – to improve the accessibility, boost the visitor experience, and make internal and external collaboration on digital assets significantly easier.

Catalog software-DAM combo: improve use of collections and marketing assets

Qonqord specializes in content orchestration for the cultural sector, amongst others, and worked on getting both the collection imagery and the marketing assets ready for use by the respective audiences.

The goal for the collection images was to:

  • ingest images with as little effort as possible
  • automatically relate the image to the object
  • add relevant metadata
  • keep information up to date at all times

For the marketing assets, the aim was to:

  • manage a wider range of assets
  • facilitate an efficient uploading process
  • make assets easily retrievable

The integration of various systems while maintaining appropriate security and authorization levels within all those systems, was the true challenge of this project.

Integrated ecosystem of the Open Air Museum

Highly integrated museum ecosystem

With its new, integrated ecosystem of museum collection software and a DAM system, the Dutch Open Air Museum now manages its assets centrally, ensuring higher accessibility of assets and controlled and automated online publishing. The addition of images, and linking images to Adlib/Axiell Collections, is now fully automated and the content delivery network ensures rapid access to assets without putting too much strain on the system. On top of that, changes in or deletion of images and metadata are automatically updated in the entire information chain.

Since the new ecosystem became available, more team members have access to the always up-to-date and more easily retrievable assets. Moreover, image access in WoodWing Assets is controlled, with permissions based on the copyright information from Adlib/Axiell Collections. A more secure, better protected system than before.

WoodWing Assets image with Adlib/Axiell Collections object metadata

Interested to discover more about the Dutch Open Air Museum case? Check out the full webinar recording – click the button in the banner below.

 

Asset used on an online platform: the museum website

Is your museum future-proof?

A solid technological ecosystem, one that your museum can depend on, allows you to move forward with confidence. Even if your art collection software functions very well and according to expectation, it could proof valuable to check if you can further develop the capabilities of your ecosystem by integrating a DAM solution that will increase its efficiency, accessibility, and ease of use, ultimately allowing you to cut costs.

Interested in integrating a DAM solution into your technological ecosystem?
Get in touch to discuss the various options WoodWing offers. To get an impression of WoodWing Assets, one of WoodWing's DAM solutions, click the button below to watch a demo. Alternatively, contact one of our DAM experts directly.

Shape

Published on January 03, 2024

Magdalena Ivanova

Magdalena is a digital marketer and tech enthusiast with multiple marketing disciplines under her belt. Her articles cover various topics, including all things marketing, digital asset management, interviews, and opinions.

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