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Content Orchestration

Managing content at scale has never been easier or more profitable

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Content Creation

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Digital Asset Management

Manage and distribute digital assets for streamlined content

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Multichannel Publishing

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Content Management

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Document Management

Centralize and control your documents, ensuring secure access

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Information Management

Become more agile, reduce risks and benefit from available data

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Knowledge Management

Share knowledge for better collaboration and productivity

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Process Management

Document and optimize business processes for greater efficiency

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Quality Management

Ensure consistent and compliant quality standards for your organization


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Creative Workflow Services

Unleash creative potential with tailored support from experts

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Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
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WoodWing Studio

Streamlined content creation and multichannel publishing solution

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Enterprise-grade digital asset management for streamlined workflows

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Cloud-based DAM for seamless file management and collaboration

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Xtendis

Secure digital archiving and document management system

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Powerful integration suite for seamless connectivity and automation

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

Industries
Industries

We know your challenges

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Agencies

Optimized workflow, improved collaboration, and brand consistency

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Finance

Modern document and quality management helps you manage risks and improve processes

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Franchise

Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

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Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

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Trade & Logistics

Increase efficiency with process, document, and quality management


Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration
Inspiration

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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eBooks & Whitepapers

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Videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Digital archiving and sustainable information management: why should you?

Digital archiving and sustainable information management: why should you?

What is process management and how important is it?

What is process management and how important is it?

Data security: how to protect customers from cyberthreats

Data security: how to protect customers from cyberthreats

View all blog articles

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Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Job opportunities

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Partners

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

icon-woodwing-success-stories

Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

icon-woodwing-ebooks-whitepapers

eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

icon-logo-woodwing-videos

Videos

Lean back and enjoy one of our educational videos

icon-woodwing-events-and-webinars

Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Digital archiving and sustainable information management: why should you?

Digital archiving and sustainable information management: why should you?

What is process management and how important is it?

What is process management and how important is it?

Data security: how to protect customers from cyberthreats

Data security: how to protect customers from cyberthreats

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

icon-woodwing-about-woodwing

About WoodWing

Discover our company's vision, mission, and innovative solutions

icon-woodwing-management-team

Management Team

Meet the leaders driving WoodWing's success and growth

icon-woodwing-contact

Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

icon-woodwing-job-opportunities

Job opportunities

Explore exciting career opportunities and join our team

icon-woodwing-press-release

Press releases

Stay updated with our latest company news and announcements


Partners

icon-woodwing-partners

Partners

Explore our partners for local support and expanded capabilities

icon-woodwing-become-a-partner

Become a partner

Join our global partner network and grow with us


Want to work for us?

Developer

Would you like to further develop your development skills? As our developer you will learn all about new techniques and innovations.

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Contact us

Knowledge Management

4 minutes of reading

Success Story – ITAA

How ITAA creates a professional and user-friendly knowledge platform with WoodWing Scienta for more than 14,000 members and trainees.

Shape
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Results

  • Improved accessibility and content management

  • Personalized user experience

  • Efficiency and control over content usage

Featured product(s)
WoodWing Scienta
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About the client

ITAA: The institute for tax advisors and accountants
The ITAA represents more than 14,000 members and interns from the professional groups tax advisors and accountants. In addition to managing the public registry where these professionals are listed, the ITAA has a number of tasks. The institute organizes, for example, the admission and competency exams and does the follow-up of every accountant or tax advisor internship.

WoodWing Scienta as a base for the ITAA knowledge platform
ITAA produces a wide range of documents for its members and has been using WoodWing Scienta for more than 10 years to store and distribute this information. WoodWing Scienta is the base for the BeExcellent platform, where members have online access to manuals, professional documentation, templates, and other relevant information. The aim of the documentation is to help members simplify and standardize their day-to-day practice whilst increasing the quality of their processes and services.

The challenge

Wanted: a professional tool to control large volumes of documents
At first, the procedures, guidelines, and other documents were available as PDF files on the ITAA website. Each ITAA member had access to this intranet where hundreds of documents were listed. Due to the large volume of content, there was no control over the information offered whatsoever. Nor were there any guarantees that members used up-to-date information. The ITAA had no insight into who had seen and used what documents.

Why WoodWing Scienta?

ITAA chose WoodWing Scienta because it felt this was the best modern solution for the controllability of documents. Moreover, it allows for a very user-friendly distribution.

Implementation

ITAA administrator composes content per subscription
The ITAA content is being developed by ITAA itself and partly delivered by an external publisher. Both content types are uploaded in WoodWing Scienta. The availability of content depends on the subscription a member chooses. The ITAA administrator selects the content for each available subscription.

ITAA offers each of its members its own WoodWing Scienta environment. Each subscriber (or host as they are also called) decides what content they want to use and if they need the documents in French, Dutch, or both languages. The content can be customized to fit the needs of the firm. The same counts for dashboards and the like. Subscribers can indicate in the system if their own customizations may be overwritten when an update of the content becomes available. Or that they want to keep their own modifications.

Benefits

Benefits for ITAA
With WoodWing Scienta, ITAA has a professional tool to easily and efficiently distribute content to its members, based on subscriptions that they can define themselves. Instead of all members logging in to the same ITAA web portal like in the old days, members now have their own portal. This leads to a more evenly distributed load on the IT infrastructure.

All versions of the content are visible at any moment. Should a user accidentally delete content, it can always be restored. Keeping the knowledge portal up to date is also much easier. In the article management section of the portal, the ITAA administrator can see how many times specific pieces of content are used by the subscribers. A good indication of the useability of the information delivered, and its importance to the members.

Advantages for ITAA members
With the WoodWing Scienta platform, ITAA members always have access to the latest version of the content in their own environment. The content is presented in a clear and structured way. With the strong search function users can find exactly what they need.

When ITAA members opt for the more extensive possibilities of WoodWing Scienta, they can do even more. For example:

  • Create their own intranet home page where important information is offered online
  • Use templates in their own house style and with their own specifications for certain documents
  • Define tasks for office employees, for example to read about amended rules and regulations

Evaluation and Conclusion

The implementation of WoodWing Scienta by ITAA has led to significant improvements in accessibility, personalization, and the management of essential professional information for its members. This platform has not only increased efficiency in content management and usage but has also enhanced the quality of daily practices within the professions of tax advisors and accountants.

By providing a user-friendly, personalized environment and insightful control over content usage, ITAA effectively supports the professional development of its members. WoodWing Scienta is central to this strategy, proving that the right technological solutions are crucial for promoting knowledge sharing and collaboration – in any organization.

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