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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

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Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

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Content Creation

Collaborate and create high-quality channel-neutral content

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Digital Asset Management

Manage and distribute digital assets for streamlined content

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Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

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Document Management

Centralize and control your documents, ensuring secure access

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Information Management

Become more agile, reduce risks and benefit from available data

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Knowledge Management

Share knowledge for better collaboration and productivity

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Process Management

Document and optimize business processes for greater efficiency

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Quality Management

Ensure consistent and compliant quality standards for your organization


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How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
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Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

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Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

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Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

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WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

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We know your challenges

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Agencies

Optimized workflow, improved collaboration, and brand consistency

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Finance

Modern document and quality management helps you manage risks and improve processes

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Franchise

Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

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Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

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Retail & eCommerce

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How Bavaria significantly improved its global brand management.

Read this case
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Industry 4.0: the transformation of quality management in manufacturing

Industry 4.0: the transformation of quality management in manufacturing

Building a knowledge-driven organizational culture – how does it work?

Building a knowledge-driven organizational culture – how does it work?

The ultimate guide to solid knowledge management

The ultimate guide to solid knowledge management

View all blog articles

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Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
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AI

Digital Asset Management

8 minutes of reading

Interview with Kristina Huddart - DAM consultant, specialist and speaker

‘Technology is only 20% of the solution when it comes to DAM. Digital Asset Management is a practice, not a project.’

Shape

As an international DAM consultant, Kristina Huddart helps businesses harness the power of digital asset management technology - to deliver operational efficiencies and unlock the potential of their increasingly valuable marketing content.

Huddart Consulting supports organizations of all sizes and at every stage of their DAM journey. Whether that’s a startup exploring their DAM options or a global enterprise implementing a platform to serve tens of thousands of users. A specialist in change management, Kristina makes sure DAM projects are professionally planned and delivered, to ensure maximum user adoption and ROI.

We caught up with Kristina to talk use cases, enterprise challenges, and why technology is only 20% of the puzzle.

Kristina, thanks for chatting to us today. Can you start by sharing why clients typically approach you for help implementing a DAM solution? And what sort of organizations you work with.

I'm often approached initially by companies who are experiencing problems with their digital asset management practice. They say ‘we can't find our valuable content’ or ‘we seem to be wasting a lot of time searching for or recreating content that already exists somewhere out there in the ether’.

So they’re looking for a DAM system to help with this. Sometimes companies have already been working with a legacy DAM system. Others have been working with the really basic kind of file content management systems like Google Drive or SharePoint. And that's where they've been storing all of their content - plus on hard drives and on local computers all over the place.

One of the really interesting things about working in the DAM space is that all organizations, no matter what their business is, ultimately really need a solution to managing digital rich media and content.

I’ve worked with clients in retail, e-commerce, events, the cultural sector, and universities… they all need digital asset management. It's across the board.

Unexpected companies like banks and insurance companies use DAM too. All businesses need to manage their content somewhere. And that's going to be a DAM - whether they know it now or not.

I totally agree with you on this. It has no limits. People from any type of organization - in design teams, in marketing - can benefit from DAM. What are some of the common use cases you see when businesses are looking to implement DAM?

Some companies are just initially getting into DAM - or what we call DAM 1.0. That's usually when they need a space to manage all of their assets in one place. So kind of like a media library where all of their images, audio, video marketing, and sales assets, all of that can live in one place.

And then from there, it usually expands into brand management. So a lot of companies will use DAM to manage brand consistency and serve their brand assets to partners and collaborators. So those are the more basic use cases for a DAM.

Then we get into some of the more advanced use cases. Companies who want to start delivering omnichannel experiences to customers, who are going to launch to e-commerce next year... Or who need a way to distribute content to distributors or resellers. Or who might be expanding into new markets or thinking about personalizing their content at scale. That's where a DAM really comes into play.

So there's all sorts of different use cases. And the exciting thing about DAM is that it's always expanding. There are always new content problems or pain points that are coming up in organizations - like ‘How do we manage all of these videos that we're creating now?’ - and DAM is there as this amazing tool that can help with all sorts of different problems.

The exciting thing about DAM is that it's always expanding. There are always new content problems or pain points that are coming up in organizations and DAM is there as this amazing tool that can help with all sorts of different problems.

Yes, I agree with you. That's the fabulous thing about DAM. And it is a central system that, if you integrate it with the rest of your tools, becomes an essential part of that whole martech stack… So why do companies start exploring their digital asset management options, in your experience?

It's usually triggered by some sort of pain point or recognizing the need for digital transformation.

It's about making a lot of the manual processes that all of us do day-to-day - whether it be finding assets, or creating assets, or delivering those assets to our customers in an efficient way - and making all of those processes digital. It's as simple as that.

Companies always have to strike a balance. How many resources do we have? How much budget is there? How much headcount is there? And that's where companies look to technology - like digital asset management platforms - to help to scale.

What are some of the main challenges you need to overcome with clients when they’re first considering a DAM solution?

There’s that initial awareness of what a DAM can do. There's definitely excitement around choosing a new technology and businesses get really excited that the DAM is going to solve all of their problems. So there needs to be some education and understanding of where the scope of DAM starts and where it ends.

And then there’s the discussion about the fact it’s not just about the technology. The technology definitely needs to be an amazing tool. But technology is probably only about 20% of the solution.

There's this golden triangle of people, process, and technology. In fact, I’d make it into a golden square by adding in data as well. And you need to get all the pieces of the puzzle in place.

So imagine a company says we're going to get a new piece of tech, but we're still going to use our old processes. And you've got this 20-step process and you stick it into a new tool… it's going to be as clunky as it was before. Nothing's going to change.

So digital transformation isn’t just selecting the right tool. It’s also about improving your processes and making sure that the people come along with it too. Because you want your people to change the way that they're working, improve the way that they're working, and adopt this new system.

And then you've also got to always make sure that the data stays clean. That's a continual process. So DAM isn’t a plug-and-play tool. It's a practice.

‘DAM isn’t a plug-and-play tool.
It isn’t a case of set-it-and-forget-it.
It's a practice.’ 

You work with businesses of all sizes - from small startups to multinationals. Are there any challenges specific to enterprise-scale businesses?

I think the most challenging elements of working with really big companies - at least 20,000 users of the system around the globe - is getting everyone to work in the same way and to adopt this new tool.

But it’s also the huge volumes of data - that's also a real challenge. I support companies with data management, data cleansing and migrations.

It's something I like to start planning with companies as early as possible, even before the DAM is implemented. How are we going to get assets into the system? What’s our main priority?

And also setting up the metadata and taxonomy structure, then applying that to the data before it's migrated. It’s about starting out with clean data and a clear structure - and maintaining good practice from there.

Yes, that’s a crucial step. Many companies underestimate the magnitude of that exercise, which correlates with the number of files they have. Even if they only have a couple of thousand, it takes time to see what’s usable and what’s not. What else would you say that is an unskippable step for selecting and implementing a DAM solution?

When a company starts to consider implementing a DAM, there's a whole checklist of things to do. But if I had to choose one unskippable step, I would say that it's the business case.

You need to ensure that the documentation from the initial decision-making is fully recorded, so that you can always go back to it. Why are we doing this? How much are we going to invest in it? What are the alternatives? What are the consequences to the company if we do nothing? What are our objectives and KPIs?

These are really interesting considerations and help you to understand why a particular DAM was selected, why the metadata was set up in a particular way, whether the DAM is delivering what you wanted it to…

Obviously, DAM delivers more when it is integrated with other software. How do you support clients to approach the question of integrations?

DAM integration planning and strategy is so critical. And again, I would say start planning that as soon as you can, as part of your vision and your roadmap for the DAM.

I like to start with mapping out the end-to-end content flow. So look at how content flows from the initial creative production team - who are probably using Word documents, InDesign layouts, video editing tools, email, WeTransfer and more - to final distribution.

How do assets get from the DAM onto social media, onto the website? How is your print content stored and updated over time?

That's where I like to start when clients are thinking about their integration strategy. So we can consider how to take this manual content flow and make it easier and streamline it by linking these tools to each other.

So that your web content manager doesn't have to find an asset in the DAM, download it to their desktop, and then re-upload it to the website… That’s not efficient.

Speaking of efficiency, what’s your view on AI technology supporting DAM? It’s a field where DAM users show a lot of enthusiasm but it can still be a little problematic…

AI is interesting because it is actually a collection of tools and each tool can solve for different problems. So when we’re talking about AI, we’re not talking about just one thing.

Artificial intelligence is not a silver bullet. It's not going to fix everything. There is a misconception of how it's going to magically apply all of our metadata for us. But it's not quite like that.

There are use cases where AI can be of real benefit. But you’ll need to train and maintain a machine learning algorithm. It’s an investment and organizations need to think about the business case and whether it will deliver ROI. What is the problem that they're trying to solve with AI right now?

Any final tips?

My ultimate advice is that DAM isn’t a project, it’s a programme of work. You need to consider the technology, people, process and data. Also the importance of effective change management - and sustaining change after initial implementation, getting your users to really adopt and love this new system, to make sure people don’t slip back into their old ways of working.

And finally, the importance of doing an annual health check on your DAM. To understand what’s working and what’s not - so you can improve and iterate as you go along. How’s the tech? How are people adopting it? Do you still have a vocal champion in the business? Are you still aligned with business objectives? Are new processes working, and could they be streamlined? Look at the data too - it’s an ongoing process, and that responsibility never ends.

They’re some great closing points, thank you, Kristina. We’re delighted to say you’ll be joining us regularly in the future as a guest blogger, sharing more of your insights into DAM - so that’s something to look forward to. Thank you again for joining us.
Shape

Published on May 30, 2022

Magdalena Ivanova

Magdalena is a digital marketer and tech enthusiast with multiple marketing disciplines under her belt. Her articles cover various topics, including all things marketing, digital asset management, interviews, and opinions.

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