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Data security: how to protect customers from cyberthreats

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The impact of robotics on quality control in manufacturing

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Five unmissable multichannel publishing benefits

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

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Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

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Videos

Lean back and enjoy one of our educational videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Data security: how to protect customers from cyberthreats

Data security: how to protect customers from cyberthreats

The impact of robotics on quality control in manufacturing

The impact of robotics on quality control in manufacturing

Five unmissable multichannel publishing benefits

Five unmissable multichannel publishing benefits

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Stay updated with our latest company news and announcements


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Document Management

2 minutes reading time

Success story - Credit Life

Archiving of all policy-related documents in Xtendis.

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Results

  • Cost savings when archiving documents.
  • Complete files.
  • Optimal availability of documents.
  • Durable and safe storage.
  • Savings on archive space.

Used products:
WoodWing Xtendis
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About the customer

Credit Life, established in 2001, offers financial insurance and savings products. These products are exclusively sold through intermediaries to consumers. As a result, Credit Life receives many documents daily through these intermediaries. 

Because of the rapid growth in the number of documents and the legal obligation (Financial Supervision Act) to preserve these documents for an extended time, Credit Life has been successfully using the digital archive system Xtendis for some time. Credit Life's primary system, Aquila, is fully integrated with Xtendis. This connection allows for substantial cost savings in document processing. 

Xtendis is primarily used as a digital policy archive. The policy archive contains many documents related to the insurance policies requested by policyholders, such as application forms, medical statements, correspondence, amendments, etc. These documents are sourced from various places and securely stored in Xtendis for long-term, unalterable safekeeping. 

For example, application forms arrive at Credit Life in paper form. These are scanned and manually provided with just two characteristics. Aquila then fully automatically checks which new application forms have been added to Xtendis. These new application forms are displayed to the user in Aquila and further processed. 

Aquila then generates a unique policy number for each form and passes this back to Xtendis, along with the name and address information. Thanks to this link, the file data in Xtendis are always up to date. 

The policy output generated by Aquila is also archived fully automatically in Xtendis. Reading all these documents does not require any interaction from an end user. In addition to cost savings, the rapid archiving of documents ensures complete records. 

Thanks to the Xtendis SDK, the search function of Xtendis is also integrated into Aquila. This Software Development Kit offers extensive possibilities for far-reaching integration into other applications. The integration with Aquila makes it possible to search a file in Xtendis directly from Aquila based on the unique policy number. 

Suppose no document attribute is available to the user. In that case, policy files can be accessed by document content using Full Text Retrieval. With this feature, any document can be quickly retrieved based on any word and/or text contained within it. 

Other digital documents can be easily archived in Xtendis directly from the application where they were created by using Print2Xtendis. Suppose a new document is added to an existing policy file. In that case, an e-mail notification is sent from Xtendis to the responsible department so that the document can be processed. 

The benefits Credit Life enjoys with the implementation of Xtendis include the following: 

  • cost savings in archiving documents: thanks to the use of source drivers, both paper and digital documents from any source are automatically archived quickly in Xtendis; 
  • complete files: thanks to fast archiving, the files are up to date; 
  • optimal document availability: documents are instantly retrievable using Full Text Retrieval and the far-reaching integration of Xtendis with Aquila; 
  • preservation and safe storage: the documents are safely stored for a more extended period and protected against calamities such as fire or flooding; 
  • saving archive space: digital storage eliminates the need to store physical documents. 

Simply put, Xtendis enables Credit Life to optimize its archiving, processing, and distribution of policy-related documents. This system also allows for easy access to other types of documents, creating growth opportunities for the company. 

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"Among the most appreciated features are the storage space, the simplicity, and the ease with which it can be linked to our custom PIM"

Valentina Bonvini
Marketing Communication Manager
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