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Who determines the future of content: AI or you?

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Visiting WoodWing Uncovered – ‘Dare to Discover’

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How to use AI in your organization: the necessity of AI governance (and an AI Handbook)

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

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Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Bring knowledge and people together to work on quality

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Process Management

Organize and describe processes in a way that everyone can use

icon-logo-woodwing-quality-management

Quality Management

Ensure together that you do the right things, and do them well


Content Services

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Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Software to collaborate on quality and have control over and maximize the benefits of the knowledge present in your organization.

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

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Videos

Lean back and enjoy one of our educational videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Who determines the future of content: AI or you?

Who determines the future of content: AI or you?

Visiting WoodWing Uncovered – ‘Dare to Discover’

Visiting WoodWing Uncovered – ‘Dare to Discover’

How to use AI in your organization: the necessity of AI governance (and an AI Handbook)

How to use AI in your organization: the necessity of AI governance (and an AI Handbook)

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Management Team

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Contact us

Document Management

2 minutes reading time

Succesverhaal -
De Haan Mineral & Oils

De Haan Minerale Oliën has digitized invoices with a connection between Xtendis and Lodder Software.

Shape
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Results

  • The invoices no longer have to be printed and physically collected signatures.
  • The digital archive ensures that invoices cannot get lost and can always be viewed.
  • The invoices are digitally approved by the right person.

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About the customer

De Haan Minerale Oliën BV is a strong and expanding family-owned business in the Netherlands. It has a vast network of around 160 service stations across the country. Its subsidiary, De Haan Tankstations, provides fuel to independent stations, ensuring national coverage for the network. 

"Independent, down-to-earth, and a tad headstrong" 

In addition to fuel sales, the organization has modern, equipped shops with excellent coffee, bakery departments with freshly baked rolls, carwashes (including rollover and box variants), the possibility of renting trailers, and even ATMs at their service stations. 

An organization that is, as they put it themselves, "independent, down-to-earth, and a tad headstrong." 

This article features Mr. Pieter de Meer, Process Manager Shops & Payables.

What prompted your search for a digital solution to process invoices? 

De Haan is a modern organization that continuously strives to improve its processes. Digital invoice processing was thus a logical step. "We were still doing this entirely on paper and wanted to digitize this process." 

What problem does Xtendis solve for you? 

"The goal was to digitize (cost) invoices. Xtendis solves many problems for us, like no longer having to print the invoices and physically collect signatures. The digital archive also ensures that invoices cannot get lost and can always be viewed. Furthermore, invoices are now approved digitally by the right person." 

Can you describe the steps you took during the selection process? 

"We assembled a working group of several colleagues to investigate the possibilities and conditions. We asked ourselves: What is needed, and with whom can we collaborate to digitize our invoices? An important condition for us was an existing and working link with Lodder Software, our financial administration package." 

Why was Xtendis chosen? 

Expansion offers its relations the opportunity to share experiences. For De Haan, it was important to be able to exchange views from a referent in the same industry and exchange views 

and share experiences. "After many discussions, demos, and reference visits, we finally chose Xtendis because it best fits how our organization works and the good existing link with Lodder." 

How does the link with Lodder Software work? 

Xtendis handles the scanning and recognition process for incoming invoices. Paper invoices are scanned, and mailed invoices are processed through a unified digital process. The invoice information is recognized automatically, and a booking proposal is generated. Lodder is connected to allow for sharing of booking data and archiving of invoices. Moreover, this invoice is directly retrievable from Lodder. Pieter de Meer summarizes it as follows: 

"In Xtendis, the invoice is registered and approved. The link with Lodder provides 

three things: 

  1. When recognizing the creditor, the master data is read from Lodder; 
  2. After registering the invoice, a journal entry is exported, which can be read into Lodder; 
  3. After approving the invoice, a file is created, which releases the invoice for payment." 

How do you look back on the project and your role in it? 

"As a member of the project group, I participated in all discussions related to the subject. Additionally, I assisted in testing and preparing Xtendis for launch. Our experience with Expansion was highly positive - from the initial demo to the reference visit. The consultant we worked with during the implementation process was knowledgeable and had a practical approach." 

What are your ambitions regarding further digitalization? 

"We are currently further digitizing our contracts. For this, we can reuse the basis of Xtendis, which connects perfectly with the invoice archive. We do this in our own way: independent, down-to-earth, and a tad headstrong." 

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