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Document Management

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Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

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Streamlined content creation and multichannel publishing solution

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Enterprise-grade digital asset management for streamlined workflows

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Cloud-based DAM for seamless file management and collaboration

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Software to collaborate on quality and have control over and maximize the benefits of the knowledge present in your organization.

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Secure digital archiving and document management system

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Powerful integration suite for seamless connectivity and automation

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Efficient plugin for enhanced Adobe InDesign design workflows

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Agencies

Optimized workflow, improved collaboration, and brand consistency

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Finance

Modern document and quality management helps you manage risks and improve processes

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Franchise

Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

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Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

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Trade & Logistics

Increase efficiency with process, document, and quality management


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Bavaria

How Bavaria significantly improved its global brand management.

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Latest articles

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Is your organization ready for NIS2 and the DORA Act?

Is your organization ready for NIS2 and the DORA Act?

Successful data protection and cybersecurity management? Ensure the human dimension

Successful data protection and cybersecurity management? Ensure the human dimension

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Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Bring knowledge and people together to work on quality

icon-woodwing-process-management

Process Management

Organize and describe processes in a way that everyone can use

icon-logo-woodwing-quality-management

Quality Management

Ensure together that you do the right things, and do them well

icon-woodwing-risk-management

Risk Management

Gain insight and control over every aspect of risk management.


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Software to collaborate on quality and have control over and maximize the benefits of the knowledge present in your organization.

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

icon-woodwing-success-stories

Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

icon-woodwing-ebooks-whitepapers

eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

icon-logo-woodwing-videos

Videos

Lean back and enjoy one of our educational videos

icon-woodwing-events-and-webinars

Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Overcoming retail industry challenges: how to deal with inconsistent branding and other retail pain points

Is your organization ready for NIS2 and the DORA Act?

Is your organization ready for NIS2 and the DORA Act?

Successful data protection and cybersecurity management? Ensure the human dimension

Successful data protection and cybersecurity management? Ensure the human dimension

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

icon-woodwing-about-woodwing

About WoodWing

Discover our company's vision, mission, and innovative solutions

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Management Team

Meet the leaders driving WoodWing's success and growth

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Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

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Job opportunities

Explore exciting career opportunities and join our team

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Press releases

Stay updated with our latest company news and announcements


Partners

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Partners

Explore our partners for local support and expanded capabilities

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Join our global partner network and grow with us


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Contact us

Quality Management

4 minutes reading time

Success Story – Global Food Group

How Global Food Group simplifies annual certification processes with WoodWing Scienta.

Shape
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Results

  • Documents are easier to find.
  • Higher employee engagement.
  • Shorter lines of communication within the organization for quality control.
  • Easy use of online forms and uploading of external documents.
  • Comprehensive access management for determining viewing and editing rights.

Used product(s)
WoodWing Scienta
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Any questions?

I'm here to help

Global Food Group is a producer and processor of eggs and egg products used as semi-finished products in the food industry. The family-owned company, which currently employs 80 people, processes about 20 million eggs per week. Elise Kessels, the company's quality manager, discusses the challenges of digitizing manual and paper-based quality management. And how they decided to use Scienta's quality management software to support them.

About the client

From its office in Ospel, Global Food Group manages the entire production chain from chick to liquid egg products and egg powders. By being in control of the total chain and working well with chain partners, the company realizes a high level of efficiency, traceability, and quality.

Efficiency and quality remain important focuses of Global Food Group because they enable them to supply fully traceable egg products with a unique price/quality ratio. Consistent product quality means that customers always know where they stand and Global Food Group has the option to maximize the output of their production.

As a player in the food industry, Global Food Group has to deal with strict laws and regulations and mandatory certifications for which it is reassessed annually.

The challenge

Elise: “Initially, the quality management process was maintained manually and was entirely paper-based. When processes, standards, or procedures changed, the original documents had to be modified on the central computer, reprinted, and made available at five locations.

Then, you still had to ensure that production employees were working with the most up-to-date version. Of course, that was easier said than done in practice, and employees often had no idea where to look for information or who to turn to.

All in all, it was quite chaotic and we all spent a lot of time trying to find information. Even as a quality manager, keeping track of things with 120 forms in circulation took great effort.

With the growth of the factory, the increasingly strict regulations of the food industry, and the ever-changing requirements of annual certifications, it was clear that we were ready to move to a digital quality management manual.”

The solution

“The starting point of the digitization project was to review the existing quality guidelines. Certain procedures were no longer up to date and we also needed to ensure that the handbook matched the company's ambitions.

Scienta is a very easy-to-use system, which means that everyone is able to get start working with it fairly quickly. Because of that, the level of involvement from employees is very high. That kind of company-wide support for quality management, is ultimately what you're after as a company.

As a second step, we started looking for a quality management system that suited our needs. In any case, we were looking for a system that:

  • is cloud-based
  • easy to implement
  • is user-friendly and intuitive to use

We ended up requesting demos of five different systems. Scienta emerged as the winner because it best met the conditions mentioned. Moreover, the choice was actually made together with our management.”

The result

“We are still partly in the implementation phase, but we already see that documents are easier to find. In addition, you also notice higher employee engagement.

We chose Scienta because it is a cloud solution, easy to implement, user-friendly, and intuitive to use.

The lines within our organization when it comes to quality are shorter. If someone sees an error somewhere, it is noticed more quickly and I am addressed immediately. Previously, employees were quick to think ‘never mind’ because it took too much effort to get the changes in the right place.

We experience WoodWing Scienta as a very easy-to-use system that is quickly understood by everyone. Not too much fuss, just what you need. For example, we are very happy with:

  • the online forms of which the data is recorded directly in Scienta
  • the ability to easily upload and record PDFs and other external documents
  • the comprehensive access management, allowing you to quickly and easily determine who can view and/or edit which information
  • the option to create flow charts.

The fact that you can link to other documents in Scienta is also very practical. For example, to include a link to instructions in a form. Both for our staff and myself, during checks and audits, it means you have all the documents together and don't have to look any further.”

The Scienta team is customer-oriented and proactive. They think along with you and make sure you're working with a system that suits your organization's needs.

We regularly work with freelancers and temporary workers. These people are used to working with other quality systems and regularly comment on how easy they find Scienta to use. Such an intuitive and logical system is an enormous advantage for a temporary workforce – it beats going on a three-day training course to use the system for three months, and then moving on to your next assignment.

In terms of organization, Scienta is a super-approachable company. A quick call is all it takes for them to shift gears. Scienta is very service-oriented and proactive, they think with you. The team works hard to create something that really fits your organization. I also find the fact that it is a Dutch company speaking our language in our time zone, a great advantage.”

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