Success Story - Volac

Challenge

Before a new Design Services Manager joined Volac, its in-house design team stored all digital assets on a network server. The server was very slow, and the filing system's structure was cluttered.

Moreover, other departments within the company didn’t have access to the server, which made file search and communication quite inefficient. Another problem was the absence of a single structured storage space for all the design work delivered — mainly to report to management on the progress.

Solution

Volac chose WoodWing Assets 10 (formerly Swivle), primarily for its scalable cloud storage and bulk upload functionality. On top of that, this digital asset management solution also met Volac’s requirement to move their file management to the cloud to improve overall efficiency.

WoodWing Assets 10 does everything we need and is faultless on its delivery. It increases our team’s productivity both in the office and anywhere in the world — that’s the cloud we live in now.

 

Nick Sugg, Design Services Manager at Volac

Implementation

Due to WoodWing Assets 10 scalable cloud storage and bulk upload functionality, the team was able to migrate around 60,000 files from their legacy server, which now has a clear folder structure and meta-tagging.

The company holds seven Content Manager licenses to upload, edit, manage, and share files. Besides those main licenses, Volac also opted for an additional twenty Content User licenses, used by people from other departments with Content User access and authority. This broad access to digital assets throughout the company has significantly increased the visibility and proven the value of the work done by the in-house design team — which is one of the most important benefits of implementing WoodWing Assets 10 (formerly Swivle).

WoodWing Assets 10 has instantly made a huge impact to the visibility and accessibility of our studio assets throughout the business.

 

Nick Sugg, Design Services Manager at Volac