What's new in WoodWing Studio

The AI Assistant you already know from the Digital editor is now in the Print editor, too. Just click the AI Assistant icon in the toolbar, and you can lengthen or shorten an article, revise its tone and style, generate new or SEO-optimized titles, or run your own custom prompts, then copy the results straight into your text. Already using the AI Assistant in the Digital Editor? It's available in the Print editor automatically, with no extra setup needed.

The AI Assistant in the Print Editor is available with the Ultimate package in WoodWing Studio Cloud.

AI Layout Automation no longer works with Print articles only; Digital articles can now be placed alongside them in the same dialog, too. Behind the scenes, WoodWing Studio automatically creates a Print variant of each Digital article, using Conversion Rules your team sets up once in the Management Console. From there, using Digital articles works exactly like using Print ones.

Fixing overset text now has its own dedicated prompt: Copyfit, in the Edit group of the AI Assistant for the Print editor, resolves overset text on articles already placed on a layout. Copyfit, and any other AI Assistant response, can now be delivered as individual suggestions instead of one block of text, so you can step through them one by one: Approve to apply a suggestion straight to your article, or Reject to discard it, with a five-second Undo in case you change your mind.

Getting ready for Studio for InDesign and InCopy on Adobe 2026 (Q1 2026), the Studio Desktop App now lets you open layouts with InDesign 2026 and articles with InCopy 2026.

The AI assistant feature transforms a draft into a publication-ready article. It can generate headlines, social posts, and teasers in seconds, check grammar and SEO, and give feedback on tone and style.

The AI assistant is shown as a side panel in the digital editor of WoodWing Studio Cloud (available to Ultimate package users). The AI Assistant analyses your article and delivers targeted suggestions while you write. You can apply, copy, or refine the results instantly, keeping the entire workflow fast and uninterrupted.

The AI Assistant now lets you write your own prompts, instead of relying only on the predefined actions. Enter a custom prompt to get a first result that's closer to what you actually need, then keep refining it with follow-up prompts, much like having a conversation with the AI, where each new prompt can build on the answers before it.

Also, system administrators can now build a custom library of AI Assistant prompts with the new AI Custom Prompts builder in the Management Console, replacing or extending the default prompts with actions tailored to your organization. Group prompts by context, such as SEO, translation, or game recaps, so editors always have the right AI action on hand, even across multi-brand or multi-publication environments.

Adding a comment to any file in WoodWing Studio is a powerful way to communicate with your team about changes to a file or project. Now, you can emphasize key text by making it bold, italic, or underlined, using the new toolbar or the keyboard shortcuts.

Style Article Shapes more precisely with Genres
Need different styling within the same Brand, Category, and Story type? Set an optional Genre in the article's Properties panel; it now shows up as its own column in the Layout Automation dialog.

Plan layouts around stories that aren't finished yet
Give an unfinished story a "planned number of characters" in page planning or its properties, and Layout Automation will estimate its size. Reset to zero once the real content is ready.

A more focused Layout Automation dialog
The context menu is grayed out for non-layout files, only your selected layouts' pages are shown, and articles outside your selection are auto-marked "Excluded."

Adding a comment to any file anywhere in Studio just got more useful; you can now turn any text into a clickable hyperlink. It's a simple way to point your team straight to the reference, resource, or file they need.

Experience a more intuitive and efficient workflow with the updated layout preview, as seen in publication overview. When viewing a layout in full-screen mode, the newly enhanced user interface provides a streamlined design for better focus. Navigating articles to place on the layout has been simplified. Plus, Sticky Notes can be created more easily across layouts, enabling greater flexibility when collaborating on content revisions. 

@Mentions allows you to tag colleagues directly within comments, making it easy to direct feedback to the right people. This targeted approach ensures that no critical updates are missed, enabling faster collaboration and more efficient workflows. By keeping communication clear and actionable, @mentions streamline teamwork and ensure every voice is heard. 

The Activity Hub acts as a centralized notification center where you can view all your comments, mentions, and updates in one place. This feature eliminates the need to sift through multiple files or tools, helping you prioritize tasks, address feedback, and navigate directly to files faster. With its intuitive design, the Activity Hub ensures your team stays organized and focused on what matters most. 

The full screen preview mode has been revamped, offering a cleaner design, improved toolbar components, and enhanced tools for managing Sticky Notes and articles. These changes streamline the user experience and provide greater flexibility for layout editing. 

Easily track the total number of comments on a file, now viewable in both the Comments icon and List view. Updates to the comment count happen at any time; using the number of comments column provides an easier way to stay up-to-date on where commenting occurs. 

Collaboration just got easier. Now, you can leave comments on any file or object (Dossier, layout, article etc.) reply to others, edit or remove your own comments, and even resolve them. Easily track the conversation by viewing both active and resolved comments, ensuring everyone stays on the same page while working on content. 

Unleash the power of AI with our new content transformation toolkit, powered by ChatGPT and WoodWing Connect. This integration allows you to transform your content, and optimize workflows within WoodWing Studio, making it easier to create smarter, more engaging content. 

For an improved editing experience, we've added more information about your images in the Attachments panel of the Digital editor, especially when placing them into components like slideshows. Now, you'll be able to see:

• The image's file format
• Its DPI value
• The dimensions or resolution
• The current Workflow status

This update provides better context about each image, enabling more informed decisions during your digital article creation process. Happy editing!

Bottlenecks are a thing of the past with predefined workflows, controlled access rights and automated tasks.

By predefining a workflow, many internal and external contributors can work on publications simultaneously and with utmost efficiency. Files are sent for editing or reviewing, with notifications showing up in the user’s WoodWing Studio Inbox. Colour highlights of content on the layout indicate how the publication is progressing, and tasks are automated to reduce manual labor.

For the most efficient multichannel media creation yet, automatically place your chosen content onto templates and layouts.

Create print articles from your digital content in a flash, with autofill options for your Adobe InDesign layout and image prioritization for speeding up manual selection and uploading tasks. Instantly produce responsive digital articles that look outstanding on any device.

Bring your content to life with interactive and responsive data visuals. Thanks to the seamless integration of WoodWing Studio and Infogram, you can now enrich your stories with engaging tables, graphs, and infographics that adjust perfectly across all devices. 

The Custom Search feature, which allows you to save search criteria for repeated use, now offers a new time-specific operator: 'This Week'.

This lets you easily filter results from the start of the current week (defaulting to Monday 00:00:00hrs) to its end (Sunday 23:59:59hrs). This addition streamlines your search process, helping you quickly locate files from a specific week. 

Keep up with the latest in device trends! Now, when crafting a Digital article, you can preview how it looks on newer smartphones, tablets, and desktop monitors.

We've refreshed the list to include recent devices and their dimensions, ensuring your content is optimized for the latest tech out there. Create with confidence, knowing your articles will look great on any device!

For an improved user experience and better screen space utilization, we've increased the article preview width in the Print editor from 620px to 850px. This change ensures better readability.

Also, we have added new methods for restoring layouts or Print articles:

• For layouts: Open the layout in Assets for InDesign, then restore using WoodWing Studio > Restore from Archive.
• For Print articles: Download the article to your local system first, then add it to an open Dossier.
• For other files:
  • Drag the file to a Dossier in the Pinned Dossiers panel in Assets.
  • Place the file directly into an open Dossier.
  • Depending on the file type, use it on a layout or in a Digital article.

We've been hard at work modernizing the user interface to offer you a sleeker, more intuitive experience. Not only that, but we're also aiming for consistency across all WoodWing products. You'll notice subtle to significant changes, from updated background colors for panels to redesigned panels and dialogs. Dive in and enjoy the fresh look and feel, designed with our users in mind!

• Improved performance on Apple M1 systems
  Users on Apple M1 systems can now enjoy a smoother experience with the Desktop application. We've enhanced the virtual memory, ensuring a more responsive performance tailored for the M1 processor.
  
  
• Updated PSV digital article rendition format
  We've expanded the PSV rendition format for Digital articles. Now, properties with the dataType set to 'data' in the Component set will be added to the PSV component tag as attributes. This new feature aligns with the controls outlined in the boilerplate's generic UI controls section.
  
  Stay productive and enjoy these refined features designed to meet your needs!

For Publication Channels classified as Print, you can now conveniently set one Issue as the "Current Issue". This refers to the upcoming publication.

Additionally, Studio automatically classifies the issues scheduled just before and after as the "Previous Issue" and "Next Issue" respectively.

What does this mean for you? It simplifies the process! Users can effortlessly allocate content to the previous, current, or next Issue. This removes the need to select a specific Issue by name, eliminating potential errors.

Optimized browser storage
WoodWing Studio now uses encoded data in the browser's local storage, reducing the data size and enhancing browser performance.

Enhanced customization
Branding WoodWing Studio is easier with the added ability to customize the colors of the Checked-out files icon and Inbox icon in the header.

Improved Digital editor usability
For a clearer text editing experience, the toolbar now hides while typing in text components and reappears upon mouse movement. This ensures the text isn't obscured by the toolbar.

Users can now streamline their publishing process in the Digital editor with the new bulk publishing feature. Instead of the earlier one-at-a-time approach, you can:

• Simultaneously publish
  Send up to 300 articles to as many as 5 different publication channels in a single action.
• Extended channel support
  This update allows for publishing to platforms like eMags, which require multiple articles to be published simultaneously.
• Added convenience
  For added flexibility, users can also include an e-mail address among the publication destinations.

This enhancement optimizes the publishing workflow, especially for platforms demanding bulk content delivery.

Customizing the header of WoodWing Studio just got more straightforward. You can now modify it directly through the Branding page within the Management Console of Studio. This enhancement removes the need to manually tweak the config.js file on the server, streamlining the process.