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Innovation, Insights, and Community come together at WoodWing Uncovered APAC

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What is quality management? And how do you approach it?

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Beyond theory: effective risk management in practice

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Why WoodWing Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Bring knowledge and people together to work on quality

icon-woodwing-process-management

Process Management

Describe and organize processes and make them accessible to everyone

icon-logo-woodwing-quality-management

Quality Management

Collectively ensure that you do the right things in the right way

icon-woodwing-risk-management

Risk Management

Gain insight and control over every aspect of risk management.


Content Services

icon-logo-woodwing-ai-governance

AI Governance

Develop and distribute your own AI policies and stay compliant

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Software to collaborate on quality and have control over and maximize the benefits of the knowledge present in your organization.

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

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Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
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Success Stories

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eBooks & Whitepapers

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Innovation, Insights, and Community come together at WoodWing Uncovered APAC

Innovation, Insights, and Community come together at WoodWing Uncovered APAC

What is quality management? And how do you approach it?

What is quality management? And how do you approach it?

Beyond theory: effective risk management in practice

Beyond theory: effective risk management in practice

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
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Home Inspiration Blog | WoodWing

Knowledge Management

3 minutes of reading

7 Practical tips for effective knowledge sharing within teams

How does your organization handle the rapid emergence of AI and the introduction of other innovations that follow each other in quick succession? The truth is that the amount of knowledge to be gathered is growing all the time. Add to that the norm of working from home and people changing jobs more frequently than in the past, and you understand that knowledge chaos is complete. It is, therefore, of great importance to be able to find your way well and quickly in the ever-growing avalanche of knowledge, so that you can gather, report, and share the information you need within your team or organization in the right way. How? Read on!

Shape

The term knowledge management is probably not unfamiliar to you. It literally means: the process of creating, sharing, using, and managing knowledge and information. The morass of knowledge grows every year, making finding information and sharing knowledge difficult – something that practice also shows. It is therefore important that organizations develop a structure that makes easy use and sharing of knowledge with colleagues possible and promotes. Below are 7 practical tips to set you on the right track when it comes to knowledge sharing in organizations.

1. Make knowledge sharing part of the company culture

Ensure that knowledge sharing becomes part of the company culture. Learning and knowledge sharing are not (consciously) part of the daily activities at many organizations. If you want to get started with knowledge sharing in your organization, creating policies and procedures around knowledge sharing with colleagues is crucial. As an organization, you will have to make that decision yourself and also take matters into your own hands if you want to develop a knowledge-sharing culture.

2. Provide a role model

The sharing of knowledge stands or falls with the openness of your employees. You cannot expect openness from your employees if you always keep your cards close to your chest yourself. Ensure that the management of your organization takes the lead in word and deed, and actually demonstrates the policy you want to implement. Lead by example, so to speak. Ensure that managers embody the desired policy, are transparent, and actively participate in knowledge sharing.

3. Create an informal setting

It will be recognizable for many: a 'Fri-yay drink' (the Friday afternoon drink) where people talk about the workday, that long meeting, or that assignment you worked on for weeks. You might be surprised, but knowledge sharing between colleagues usually takes place during informal moments. Therefore, ensure that you maintain and encourage these informal moments (whether it's a joint lunch or the Friday afternoon drink) – even if you have to organize or initiate them yourself.

4. Organize external outings

When thinking of a team outing, we quickly think of a dinner or an afternoon of laser tag. But if you want the sharing and acquiring of knowledge to truly become part of your organization's company culture, it is important to ensure an inflow of information from 'outside the organization'. That way you make sure that not just information from inside the organization 'travels' through the organization again and again, but 'fresh' information from outside the organization is also regularly introduced. Visit a lecture with your team, go to a training, or invite a speaker.

5. Make knowledge sharing part of the weekly meeting

This tip sounds so simple... in practice, however, knowledge sharing (like many other standard agenda items) often quickly disappears from the already overcrowded meeting agenda for many of us. It may often be scrapped from the agenda, but that does not detract from the fact that the ultimate moment to share knowledge with colleagues is indeed the weekly or monthly meeting. Make a short question round a standard part of the agenda and let everyone share their newly acquired knowledge and insights from the past period with each other.

6. Intranet

For some organizations, the intranet is still no more than the online version of the monthly or weekly meeting. That is a missed opportunity – an intranet can be so much more than that. Ensure that there is a place on the intranet for each team where team members can share their knowledge, insights, and tips with colleagues. To make optimal use of your employees' knowledge, it is essential to choose an intranet setup that is super user-friendly so that everyone can and wants to use it.

7. Knowledge sharing procedures

All the above tips are about sharing knowledge within the existing organization and with current employees. So far, we have not taken changes within the staff into account – something that you as an organization should definitely consider. A major challenge for many organizations lies in retaining the knowledge of departing colleagues for the organization. Standardizing this process is crucial. When an employee leaves, it is essential that they can follow the right procedures. Make sure the handover document is fully completed, that all colleagues are aware of login codes, and that customer relationships have been adequately transferred.

Whether you like it or not: colleagues do not always share knowledge naturally and on their own. You will first have to create the right conditions as an organization and provide your employees with the necessary tools to make knowledge sharing commonplace within your organization. If there is no culture of knowledge sharing yet, it will have to be developed and implemented. You can do this in one go or step by step – as long as you're moving in the right direction. Whether you run very hard or take baby steps – in the end, both options will get you at the intended destination.

Shape

Published on April 05, 2024

Kitty van Commenee

Kitty van Commenee, started as a Content Marketer and now a Demand Generation Manager, develops powerful marketing campaigns with a keen focus on writing, social media, and strategy.

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