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Digital archiving and sustainable information management: why should you?

Digital archiving and sustainable information management: why should you?

What is process management and how important is it?

What is process management and how important is it?

Data security: how to protect customers from cyberthreats

Data security: how to protect customers from cyberthreats

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

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Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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Lean back and enjoy one of our educational videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Digital archiving and sustainable information management: why should you?

Digital archiving and sustainable information management: why should you?

What is process management and how important is it?

What is process management and how important is it?

Data security: how to protect customers from cyberthreats

Data security: how to protect customers from cyberthreats

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Home Inspiration Blog | WoodWing

Document Management

Information Management

data security

2 minutes of reading

Data governance: what is it and how do I approach it?

Data what? Data Governance. The term 'governance' stems from the English verb 'to govern', which means to 'direct' or 'lead'. In the context of data, or information, governance refers to 'the process of establishing, implementing, and enforcing policies, procedures, and guidelines regarding the management and use of data within an organization'. That's quite a mouthful. However, it essentially means that you control and guide the management and use of data so that it is reliable, consistent, useful, and secure for all users within the organization. Sounds logical, but how do you tackle such a task?

Shape

Discover, influence, and optimize the value of your business data

Data governance emerged in response to the growing amount of data that organizations collect and record, and the increasing need to manage and utilize this information effectively. In the past, this was often done on an ad-hoc basis, resulting in inconsistencies, duplication of effort, poor data quality, and security risks.

However, organizations are increasingly realizing how valuable data can be and are starting their own data governance programs. Projects that involve policies and procedures for managing data and assigning responsibilities and roles for its management. Implementing technological solutions to support and training employees in the proper use of data are also part of this.



Practical examples always provide the best insight into what to do, but also what to avoid. Below, we list a few examples for you.

The 5 Ingredients of a well-thought-out data governance plan

  1. Vision and strategy: What are you going to do?
    A clear vision and strategy are the foundation of every good plan. Data governance is no different. Determine in advance what you want to achieve and how data governance contributes to the objectives and ultimately the success of your organization.
  2. Policies and procedures: How are you going to do it?
    Establish policies and procedures for the management, access, use, and security of data within your organization. This must align with your organization's objectives and comply with relevant laws and regulations.
  3. Assigning responsibilities: Who is going to do it?
    Make individuals responsible for different parts of the management and execution of the program. Clearly describe what you expect from each stakeholder at any given time.
  4. Identifying data assets
    If you want to manage something, you need to know exactly what it entails. Therefore, map out all data assets within your organization, including their sources, properties, availability, where they are stored, who has access, and what they are used for.
  5. Good technology
    Use modern technology to support and automate data governance. Consider collecting, indexing, and organizing metadata, or tools that help improve data quality.

One of the most important conditions for adequate data governance is that you use a technical platform that suits your organization

4 Pitfalls of data governance you want to avoid

  1. Trying to manage too much data – Don't try to tackle everything at once, but focus on the data that has the most impact on your business objectives.
  2. Rigid rules and procedures – Everything and everyone is subject to change, so avoid rigid data governance policies and processes.
  3. Lack of measurements and monitoring – Without measuring and evaluating the effectiveness of your data governance program, you have no idea if it's doing what it's supposed to do.
  4. One-sided focus – Technology, people, process: they are all equally important for successful data governance. Therefore, give them the attention they deserve.

EIM System as a Catalyst for Data Governance

Flexibility is not only important for rules and procedures. It is also a prerequisite for the Enterprise Information Management systeem that supports you in managing data and the activities involved. In addition to flexibility, scalability (growing in terms of the number of users and data), integration options (links with other applications from the information ecosystem), data quality (control, analysis, correction, and enrichment of data), and security (access control, data encryption, audit trails) determine the utility and contribution of technology to the management and use of data within your organization.

Interesting?
Want to learn more about data governance? Or are you curious about how an EIM system functions as a catalyst and accelerator for data governance? Then contact one of our WoodWing Xtendis experts.

Shape

Published on February 29, 2024

Wim Vis

Wim Vis is the Managing Director of WoodWing Xtendis. Wim has over 25 years of experience in advising organizations on challenges related to digital archiving, document management, and information management.

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