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Content Orchestration

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Content Creation

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Digital Asset Management

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Content Management

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Document Management

Centralize and control your documents, ensuring secure access

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Information Management

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Knowledge Management

Share knowledge for better collaboration and productivity

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Process Management

Document and optimize business processes for greater efficiency

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Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

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Creative Workflow Services

Unleash creative potential with tailored support from experts

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Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
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WoodWing Studio

Streamlined content creation and multichannel publishing solution

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Enterprise-grade digital asset management for streamlined workflows

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Cloud-based DAM for seamless file management and collaboration

WoodWing Scienta

Simplified quality and process management for regulated industries

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Secure digital archiving and document management system

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Powerful integration suite for seamless connectivity and automation

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

Industries
Industries

We know your challenges

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Agencies

Optimized workflow, improved collaboration, and brand consistency

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Finance

Modern document and quality management helps you manage risks and improve processes

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Franchise

Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

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Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

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Trade & Logistics

Increase efficiency with process, document, and quality management


Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration
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Learning centre

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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Videos

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Events & Webinars

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Latest articles

Data governance: what is it and how do I approach it?

Data governance: what is it and how do I approach it?

Industry 4.0: the transformation of quality management in manufacturing

Industry 4.0: the transformation of quality management in manufacturing

Building a knowledge-driven organizational culture – how does it work?

Building a knowledge-driven organizational culture – how does it work?

View all blog articles

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Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

icon-woodwing-success-stories

Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

icon-woodwing-ebooks-whitepapers

eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

icon-logo-woodwing-videos

Videos

Lean back and enjoy one of our educational videos

icon-woodwing-events-and-webinars

Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Data governance: what is it and how do I approach it?

Data governance: what is it and how do I approach it?

Industry 4.0: the transformation of quality management in manufacturing

Industry 4.0: the transformation of quality management in manufacturing

Building a knowledge-driven organizational culture – how does it work?

Building a knowledge-driven organizational culture – how does it work?

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

icon-woodwing-about-woodwing

About WoodWing

Discover our company's vision, mission, and innovative solutions

icon-woodwing-management-team

Management Team

Meet the leaders driving WoodWing's success and growth

icon-woodwing-contact

Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

icon-woodwing-job-opportunities

Job opportunities

Explore exciting career opportunities and join our team

icon-woodwing-press-release

Press releases

Stay updated with our latest company news and announcements


Partners

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Partners

Explore our partners for local support and expanded capabilities

icon-woodwing-become-a-partner

Become a partner

Join our global partner network and grow with us


Want to work for us?

Developer

Would you like to further develop your development skills? As our developer you will learn all about new techniques and innovations.

Join our team
Contact us

Quality Management

Knowledge Management

2 minutes of reading

Success Story – 2-advise

How 2-advise uses WoodWing Scienta to service 90 clients with their content management.

Shape
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Results

  • Efficient large content volumes management: 2-advise uses WoodWing Scienta to distribute and update content, enabling him to offer reliable services to over 90 clients.
  • Time savings and convenience: Scienta significantly simplifies managing content, allowing 2-advise to make changes straight from his PC, saving lots of time.
  • Up-to-date, retrievable content: clients can trust Scienta's content is always current; powerful search and revision management functions ensure document accessibility and security.

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WoodWing Scienta
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I'm here to help

Making large volumes of content available in an organization-specific manner to over 90 clients on a regular basis is quite a task. Even more so when you do this on your own, like Marcel Kurvers of 2-advise. Since 2007 he uses WoodWing Scienta to distribute and update the content of the Novak foundation. Without this solution he wouldn’t be able to offer his customers such a reliable, high-quality service.

About the client

Content management for the Novak quality system
As content developer and quality manager with 2-advise, Marcel specializes in the development and maintenance of practical quality standards for accountants, amongst others. His clientbase of about 90 firms lists companies of varying sizes: from one-man shops to mediumsized accountancy firms with more than 300 employees. All these firms have one thing in common: they want to have their businesses in order when it comes to quality and compliance with rules and regulations. That way, they can successfully pass the periodic quality assessments from the Dutch Supervisory Board (RvT of the NBA), SRA, or AFM. The use of the Novak quality system helps them to achieve that.

Apart from servicing accountancy firms, Marcel has been an external program manager for Novak since 2006, keeping the content of their quality system up-to-date. The content produced by Novak is a ‘translation’ of official guidelines and standards into practical models and instructions with which accountancy firms can be compliant with the growing number of increasingly complex rules and regulations.

I am intensively engaged in WoodWing Scienta 5 days a week. In my role as project manager for Novak, I work  2 days side by side with the editorial staff in order to keep the content up-to-date. The other 3 days, I’m working on updating the individual Scienta environments of my customers and when needed explain any content changes to them.

The challenge

The main challenge 2-advise has to deal with, is how to efficiently manage and keep up-to-date a substantial volume of content for a diverse client base. This includes tailoring the content to meet the unique needs of each of the 90 clients, requiring significant time investment and precise content management skills.

Why WoodWing Scienta

Practical blueprint for a fictive accountancy firm
Marcel: “The Novak content is basically a practical blueprint for a fictive accountancy firm. In the beginning, this content was made available as Microsoft Word files on a CD-ROM that was made available to subscribers. With each update, the firms received a new CD-ROM and needed to implement the changes themselves. In 2007, the Novak quality system was implemented on the WoodWing Scienta knowledge distribution platform, which made a huge change. Each of the 90 firms that I work for has its own WoodWing Scienta environment. In those environments, I adapt the generic Novak content to the needs of each firm and see to it that it's always up-to-date. I am the only one in the market that offers such a service – and quite successfully, I must say. I have been in business with this concept for more than 20 years now, with very happy customers.”

Without the storage, distribution, and update functionalites of WoodWing Scienta, I would never have been able to service my customers the way I do now.

Benefits

Convenience and time savings with WoodWing Scienta
“WoodWing Scienta offers a couple of important features that make managing the Novak content a lot easier and also allow for easy distribution of the updated content. I make the changes to the content in the customer portals from my own PC. Each change remains visible, which is especially handy for the subject-specific alterations. Based on the list of changes, I explain important changes and anything my customers want to know more about. In case something accidentally goes wrong in the Scienta environment of any of the firms, I know the Scienta team will be at hand to directly solve the problem. They know how critical the content is to my customers, and they know how to fix any technical issues fast.”

“For the continuity of my business, I need to be able to service a large number of customers. WoodWing Scienta offers me the convenience and time savings that allow me to service many customers with limited resources.”

“It doesn’t make any difference for Scienta if you are a large company or just a one-man shop. In all cases, it ensures a flexible and reliable knowledge storage and distribution. The shorter the shelf-life of the content, the more added value WoodWing Scienta will bring.”

Evaluation and conclusion

WoodWing Scienta keeps content up-to-date and retrievable
“My customers can rest assured that the content in their own WoodWing Scienta environment is never outdated, regardless of the number of branches involved: it doesn't just apply to the documents at their headquarters, but also to documents at subsidiaries. No one at a firm can throw documents away unintentionally and permanently lose them. There is always a safety net that allows you to restore documents. This is what’s called revision management. On top of that, even if it is not relevant for the Novak content, you could make your access management so refined that users would only see those pieces of content relevant to them, to further raise security levels and decrease chances of mistakes.”

WoodWing Scienta provides a clear content structure. If you combine that with a very powerful search function, you know that you can retrieve any piece of information in no time, regardless of your location – provided you have an internet connection.”

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