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Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

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Secure digital archiving and document management system

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Powerful integration suite for seamless connectivity and automation

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Efficient plugin for enhanced Adobe InDesign design workflows

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Always access the latest version of each process, protocol, guideline, or agreement

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How Bavaria significantly improved its global brand management.

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Latest articles

How value based care is changing healthcare and the continuum of care

How value based care is changing healthcare and the continuum of care

Total Quality Management (TQM): continuous process optimization for top products and services

Total Quality Management (TQM): continuous process optimization for top products and services

All you need to know about Digital Asset Management (DAM)

All you need to know about Digital Asset Management (DAM)

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Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

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Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

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Creative Workflow Services

Unleash creative potential with tailored support from experts

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Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

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Videos

Lean back and enjoy one of our educational videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

How value based care is changing healthcare and the continuum of care

How value based care is changing healthcare and the continuum of care

Total Quality Management (TQM): continuous process optimization for top products and services

Total Quality Management (TQM): continuous process optimization for top products and services

All you need to know about Digital Asset Management (DAM)

All you need to know about Digital Asset Management (DAM)

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Management Team

Meet the leaders driving WoodWing's success and growth

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Contact

Reach out to us for inquiries, support, and collaboration


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Job opportunities

Explore exciting career opportunities and join our team

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Press releases

Stay updated with our latest company news and announcements


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Partners

Explore our partners for local support and expanded capabilities

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Join our global partner network and grow with us


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2 minutes of reading

Success Story - Cambridge Weight Plan

How Cambridge Weight Plan boosts engagement among its employees and self-employed individuals.

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Results

  • The workload has decreased across various departments
  • Scienta ensures every process runs smoothly
  • Scienta has become the foundation of the business

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About the client 

With 35 permanent staff and 450 consultants, communication challenges can arise, Cambridge Weight Plan finds. However, they have found a viable solution to this issue. "The workload has even decreased across various departments." 

Cambridge Weight Plan is a network organization of 450 independent weight consultants. They help their clients gain and maintain their desired weight through programs and products developed by Cambridge Weight Plan. 

But it takes a well-oiled machine for all those consultants to do their job. "Basically, we are an organization like any other," says Sandra Biallass, business unit manager at Cambridge Weight Plan. "We have an administration, finance and logistics department, the management team, you name it. We also have a digital learning environment, the Cambridge Academy, where all our consultants receive training." 

But despite that clear organizational structure, they often work on a project basis, Biallass says. To manage that, the 35 permanent staff have been working with Scienta since last year. "Based on competencies, a good team is assembled for each project. Among other things, Scienta helps us ensure that every process runs smoothly." 

Improving administration accessibility 

Scienta's software presents, structures and secures company documents, knowledge and information. It also offers a social intranet including internal news overviews, birthday calendars and a staff directory. "The version control is fantastic," says Biallass. Whereas before, employees used to mail documents back and forth, leading to confusion about which version was correct, now they can always access the only correct file. 

The search for a new system started with the goal of making Cambridge Weight Plan's administrative organization more accessible. Biallass: "We considered switching to Microsoft 365 for this purpose, among others, which forced us to take a good look at our company structure. We looked at the processes and agreements and realized they were inadequate for a smooth transition to 365." 

"For example, we were working a lot in Excel. So we started looking at how to do it better and ended up with Scienta. We took everything off our old server, reviewed all the documents and put them into Scienta. The system was set up even before we switched to Microsoft 365, and now there are about 600 documents in it." 

The foundation of the business 

In practice, this means that Scienta is effectively the foundation of the business. "Previously, employees often saved documents they used frequently on their desktops. A standard letter, for example. Now that all happens in Scienta. So even if something is changed, they always have the right version. Everything you might need can be found there." 

"That still takes some getting used to, though. There are always employees who find such a change difficult, but I engage in open communication to show them the added value of Scienta. I want everyone to be able to fall back on the basics at all times, so I try to find out what they need to start using it. That is an ongoing process." 

Scienta is grateful for this kind of knowledge. Because, says Reinder Repko, Product Manager of Scienta: "We are there for the employees. They don't have time to delve into complex software and tools that don't do what they promise. So we want to set it up so that it invites employees to use it. They get training, and after that, as far as we are concerned, there should really be no need for consultancy. If this is required, then our software can still be improved." 

Collaboratively discovering improvement areas 

"You notice that at the beginning, people are a bit afraid that they will do something wrong, but actually, that can't really happen," Biallass notes. "You just have to get on with it, and it will work itself out. As the administrator, I am probably the only one who can actually do something wrong, but most of all, I enjoy building a whole system together with the staff." 

Biallass seized the opportunity to handle all the items personally and work with the employees to identify areas requiring modification or enhancement. "It makes you very aware of the things that still need to be agreed upon properly. By doing that together, employees feel and experience everything, leading to better retention. Involvement is high." 

Biallass chose to put certain documents in 'suitcases'. "I bundle documents that belong together under a specific tag. That tag can be Regionalmanagersuitcase, for example. With that, regional managers have everything immediately at hand wherever they are and don't have to wonder where they could find certain information." 

The connecting factor 

Scienta aims to be a connecting factor within companies. Repko speaks of a certain collective intelligence; Biallass calls it "the foundation" of the business. This can also be found in small applications. "The simplest example is the birthday calendar," says Biallass. "In the morning, everyone is immediately greeted with who might have a birthday. A nice photo with a hat on it. These kinds of social things contribute enormously. Furthermore, the structure and overview that Scienta provides makes collaboration easier." 

When Biallass started looking for an application to redesign their administrative structure with, Scienta caught her eye partly because of this. "I'm quite fond of efficiency, so I wanted something that would contribute to that. Ultimately, everything costs money, so I also had to justify why I would want a particular system. With Scienta, that was easy to do." 

Repko says: "We have now grown to over 3,500 customers, but our revenue model is selling software. It may seem that way with other software vendors too, but then costs are quickly added when something needs to be done. We provide free training and support and, if required, we will visit to give personal advice." 

Biallass concurs. "Moreover, we have observed that the workload has decreased across various departments because efficiency has increased. Scienta is, clearly, more than just a system that contains everything." 

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