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Enterprise Information Management

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Document Management

Centralize and control your documents, ensuring secure access

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Information Management

Become more agile, reduce risks and benefit from available data

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Knowledge Management

Share knowledge for better collaboration and productivity

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Process Management

Document and optimize business processes for greater efficiency

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Quality Management

Ensure consistent and compliant quality standards for your organization


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Creative Workflow Services

Unleash creative potential with tailored support from experts

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Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
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WoodWing Studio

Streamlined content creation and multichannel publishing solution

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Enterprise-grade digital asset management for streamlined workflows

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Cloud-based DAM for seamless file management and collaboration

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Xtendis

Secure digital archiving and document management system

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Powerful integration suite for seamless connectivity and automation

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

Industries
Industries

We know your challenges

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Agencies

Optimized workflow, improved collaboration, and brand consistency

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Finance

Modern document and quality management helps you manage risks and improve processes

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Franchise

Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

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Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

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Trade & Logistics

Increase efficiency with process, document, and quality management


Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration
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Learning centre

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

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Videos

Lean back and enjoy one of our educational videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Data governance: what is it and how do I approach it?

Data governance: what is it and how do I approach it?

Industry 4.0: the transformation of quality management in manufacturing

Industry 4.0: the transformation of quality management in manufacturing

Building a knowledge-driven organizational culture – how does it work?

Building a knowledge-driven organizational culture – how does it work?

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

icon-woodwing-success-stories

Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

icon-woodwing-ebooks-whitepapers

eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

icon-logo-woodwing-videos

Videos

Lean back and enjoy one of our educational videos

icon-woodwing-events-and-webinars

Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

Data governance: what is it and how do I approach it?

Data governance: what is it and how do I approach it?

Industry 4.0: the transformation of quality management in manufacturing

Industry 4.0: the transformation of quality management in manufacturing

Building a knowledge-driven organizational culture – how does it work?

Building a knowledge-driven organizational culture – how does it work?

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

icon-woodwing-about-woodwing

About WoodWing

Discover our company's vision, mission, and innovative solutions

icon-woodwing-management-team

Management Team

Meet the leaders driving WoodWing's success and growth

icon-woodwing-contact

Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

icon-woodwing-job-opportunities

Job opportunities

Explore exciting career opportunities and join our team

icon-woodwing-press-release

Press releases

Stay updated with our latest company news and announcements


Partners

icon-woodwing-partners

Partners

Explore our partners for local support and expanded capabilities

icon-woodwing-become-a-partner

Become a partner

Join our global partner network and grow with us


Want to work for us?

Developer

Would you like to further develop your development skills? As our developer you will learn all about new techniques and innovations.

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Contact us

Digtital Asset Management

Multichannel Publishing

3 Minutes of reading

Success Story - Porto Editora

How Porto Editora booked time savings with WoodWing.

Shape
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Results

  • Porto Editora now needs fewer proofs and feedback rounds to publish a book.
  • The publisher has over 100 internal and external staff collaborating seamlessly on the platform.
  • The combination of WoodWing’s Digital Asset Management (DAM) and content production systems means it can consolidate workflow and asset management into a single system.

 

Partner: Qonqord

Used Product(s)
WoodWing Assets WoodWing Studio
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About the customer

Porto Editora is the largest publisher of textbooks and fiction in Portugal, with over half of the educational market. It operates mostly in print, with digital a small (but growing) portion of its total output.

We had two challenges: to innovate our editorial production processes and enable multichannel output.

 

Rui Almeida, Head of Business Analytics at Porto Editora 

 

Challenges

Prior to working with WoodWing, Porto Editora had a standalone DAM solution, and a separate information management system, where people would log their actions and times with regard to a particular project. The next person to work on the project would then need to go into the DAM to find the files, do their work, resubmit the files to the DAM, and log their actions on the information management system. As around 10 people collaborate on a given book – including authors, designers, layout professionals, photographers, and proofreaders - this could be a cumbersome process. 

In terms of digital production, Porto Editora is still in a phase of transition. Enabling multichannel output for digital as well as print was a key consideration to future proof its business so it can offer customers the choice between channels. Porto Editora envisions a simple production process where the same content source generates all outputs.

Requirements

When assessing potential solutions to support the production process, Porto Editora had the following requirements in addition to multichannel and streamlining its editorial processes:

  • An open technological architecture
  • Integration with Adobe software
  • Content-centric (Search, browse, query, plan, create, manage, publish)
  • Workflow overview
  • Editor accessible to internal or external contributors
  • Integration API
  • DAM integration

Solution

Working with WoodWing partner Qonqord for implementation and system administration, Porto Editora implemented WoodWing’s DAM and content production solutions. This meant the organization could consolidate its two systems into an integrated solution and take advantage of the workflow functionality to improve speed and transparency in the content creation process.

There are three main advantages to working with WoodWing Studio (former WoodWing Enterprise). First, the overview of the workflow means you can easily access the system and see which stage a book is at. Second, the workflow provides direction on the way content creation and approval processes are routed through teams. And third, the open architecture of WoodWing's products enables continuous improvement and adaptation to our needs.

 

Rui Pereira, Pre-press director at Porto Editora

Results

‘The integration of Woodwing Assets with our PIM supports the efficient publication of product information both on websites and in catalogs and brochures typeset with Indesign. It makes all the daily activities of the marketing department easier.’

‘The link to our custom PIM has solved as many communication issues as possible while also reducing the error margins related to technical information reported on product sites.’

Improved digital asset discoverability

  • With the improved clarity and transparency offered from workflow status and overview, Porto Editora now needs fewer proofs and feedback rounds to publish a book. This frees up time to invest further in content quality or other areas.
  • The combination of  WoodWing Assets and WoodWing Studio means it can consolidate workflow and asset management into a single system.
  • Porto Editora is now ready to start the transition into digital publishing from one source, where the flexibility of the WoodWing solutions enables them to redefine production processes.

Together with the Porto Editora product and technology teams, we have integrated the WoodWing tools into the existing Porto Editora IT environment, creating the best fit for the client. We expect that future WoodWing Studio versions will increasingly play an important role to support educational and book publishers worldwide with their print and digital production processes.

 

Hans Fermont, Director at Qonqord

 

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"Among the most appreciated features are the storage space, the simplicity, and the ease with which it can be linked to our custom PIM"

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