The foundational format in Scienta for capturing work instructions, policies, or procedures. Flexible, clear, and easy to format.
Yes
Yes
Yes
Flowcharts
Visualize processes step-by-step with interactive flowcharts. Ideal for process clarity and ease of use.
5
Unlimited
Unlimited
Forms
Digital forms in Scienta that users can fill out. Useful for reporting incidents, conducting audits, or gathering information.
5
Unlimited
Unlimited
Files
Attach files such as PDFs, Word documents, or Excel sheets—fully integrated into Scienta’s organizational structure.
5
Unlimited
Unlimited
Objects
Structured data displays in Scienta, e.g. for risks, suppliers, or improvement actions. Build your own management system.
25
Unlimited
Unlimited
Article management
Centrally manage your content in Scienta—from creation and approval to publication and updates. Easily share information with colleagues while maintaining control of content quality.
Yes
Yes
Yes
Content via partners
Import industry handbooks, standards, or external knowledge directly into Scienta - so you always have reliable, up-to-date information readily available.
Yes
Yes
Yes
SharePoint-integration
Combine SharePoint with Scienta to unify documents, versions, and approvals in one structured environment for knowledge and quality.
No
Yes
Yes
Export templates
Configure export templates that output Microsoft Word documents in your corporate branding, making sharing with third parties professional, efficient, and consistent.
No
No
Yes
Public articles
Designate certain articles (e.g. forms) as publicly available, even for users without a Scienta account. Easily share via email, QR code, or website integration.
No
No
Yes
Structure & findability
Workspaces and dashboards
Begin with clear dashboards per team, theme, or project. Focus work and grant users immediate access to relevant Scienta content.
1
Unlimited
Unlimited
Widgets
Customize dashboards visually and functionally - embed search fields, AI access, task lists, or analytics modules. Widgets let you display content tailored to each team’s needs.
Yes
Yes
Yes
Search functionality
Scienta’s powerful search engine surfaces exactly what you’re looking for. It indexes titles and full content across documents and processes.
Yes
Yes
Yes
AI-search (requests per month)*
Ask Scienta anything you need. Based on the content in your own environment, Scienta delivers immediate, contextual answers derived from your trusted content.
5
50
100
Overviews
Scienta auto-generates complete, filterable overviews, allowing users to browse by category, status, owner, or article type.
Yes
Yes
Yes
Metadata
Add process owner, status, validity, tags, and other fields to Scienta articles. These fields allow for intelligent filtering, structuring, and process linkage. With consistent metadata usage, you improve findability, manage processes, and stay in control.
Yes
Yes
Yes
Configuration options
Scienta is fully customizable - ensuring the system aligns with your organization.
Limited
Yes
Yes
Label management
Use labels to group information logically and clearly, helping users find content quickly and keeping your structure scalable.
No
Yes
Yes
Preset management
Save personal views or filters in Scienta. Great for frequent users or specific groups needing quick access.
No
Yes
Yes
Variables
Manage standard text, data fields, or reusable elements centrally. No need to update every document manually.
No
No
Yes
Users and access
User management
Administrators can create, manage, and assign users to groups, keeping the platform secure and up-to-date.
Yes
Yes
Yes
Group & permission management
Define precisely who can view, edit, or manage information. Default groups provide structure and guidance.
Basic
Yes
Yes
User profiles
Each user profile in Scienta consolidates all relevant employee information in one central place.
Yes
Yes
Yes
Languages
Scienta is available in four languages: Dutch, English, French, and German. Administrators can set a default application language; individual users can select their preferred language.
1
Yes
Yes
Two-Factor Authentication (2FA)
Boost security with 2FA. Protect sensitive information from unauthorized access.
Yes
Yes
Yes
Single Sign-On (SSO)
Let employees log in using their existing corporate accounts (e.g. via Entra ID). Enhancing both security and usability.
No
Yes
Yes
WoodWing Scienta App
The Scienta app puts your knowledge base in employees’ hands. Ideal for use on the go, from home, or in the field, even without a desktop.
No
Yes
Yes
Workflow & process governance
Notifications
Scienta sends automatic alerts for tasks, approvals, and changes, so users stay informed about what matters to them, without missing anything.
Yes
Yes
Yes
Version control
Easily view an article’s full change history, so you always know who changed what, and can revert to previous versions if needed.
Yes
Yes
Yes
Tasks
Automate recurring actions or assign manual tasks within your Scienta processes. Tasks help you secure structured process execution.
No
Yes
Yes
Request for change
Users can propose adjustments to content or processes. Scienta maintains clarity and simplifies collaboration and version control.
No
Yes
Yes
Compare
Scienta makes it easy to compare different versions of an article, so you instantly see what changed and by whom.
No
Yes
Yes
Analytics
Gain insight into how Scienta is used. From reading activity to search behavior and task completion. These insights drive continuous improvement.
No
No
Yes
Audit logs
Audit logs give administrators clear visibility into system usage. They log who performed what action and when, supporting transparency, accountability, and quality control.
No
No
Yes
RASCI model
Use the built-in RASCI model to clarify responsibility and involvement for each task or process step - so all stakeholders understand their roles clearly.
No
No
Yes
Frequently asked questions
You get the full WoodWing Scienta software package including support. This total solution will help your organization collaborate and optimize processes.
Do I get all the WoodWing Scienta functionality?
Yes, WoodWing Scienta is one system, combining quality management, social intranet and forms. We believe that you have to be able to make full use of the application. And should you decide not to use a part of the solution, then you simply switch it off yourself.
What costs can I expect?
The 30-days WoodWing Scienta trial is free and stops automatically. Would you like to continue to use WoodWing Scienta, then you can get a software license for a clear and transparent price. Curious to find out what the costs are for your organization? Check out the listing above.
How do I start with WoodWing Scienta?
It speaks for itself that we will help you get started. Together, we'll assess what is needed to get the most out of WoodWing Scienta and create an onboarding plan. We'll focus on how Scienta is used and how to get everyone excited about WoodWing Scienta, because that’s how you maximize its potential!
Does WoodWing Scienta offer additional support?
If you're still experiencing difficulties or need further assistance, our colleagues of Customer Success will be more than happy to help you out. They support you in various ways, with for example a thorough onboarding to ensure a smooth kickoff and adoption of the WoodWing Scienta solution. Are you a longtime customer? Do not hesitate to get in touch when you need help. We can organize a training at your location to get the entire team up to date and up to speed again. Do you have small questions? Then call us or send in a ticket for free. You can also check out our extensive online manual.
What about the safety of WoodWing Scienta? Where for example is my data stored?
For all questions about the security and reliability of WoodWing Scienta, we refer you to this page.
Can I get a guided tour of WoodWing Scienta?
You sure can! Click on the link below to make an appointment.
Get a demo
My question is not listed. Where can I go to get my questions answered?
Call us at +31 (0)341 700 255, send an email to info@scienta.nl or use the online contact form. We will contact you shortly.
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Product expert at ChannelEngine
We help you to take charge of your content with our world-class content and information management solutions.
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