Why WoodWing
Why WoodWing

How we help

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Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

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Unlock your potential

Unlock your potential with WoodWing's innovative solutions

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Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions
Solutions

Content Creation

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Content Creation

Collaborate and create high-quality channel-neutral content

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Digital Asset Management

Manage and distribute digital assets for streamlined content

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Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

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Document Management

Centralize and control your documents, ensuring secure access

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Information Management

Become more agile, reduce risks and benefit from available data

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Knowledge Management

Share knowledge for better collaboration and productivity

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Process Management

Document and optimize business processes for greater efficiency

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Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

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Creative Workflow Services

Unleash creative potential with tailored support from experts

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Digital Publishing Services

Enhance digital publishing strategy with expert services

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App Integrations

Integrate WoodWing seamlessly into your existing tech stack

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WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

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Enterprise-grade digital asset management for streamlined workflows

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Xtendis

Secure digital archiving and document management system

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Powerful integration suite for seamless connectivity and automation

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

Industries
Industries

We know your challenges

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Agencies

Optimized workflow, improved collaboration, and brand consistency

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Finance

Modern document and quality management helps you manage risks and improve processes

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Franchise

Ensure unity with document, quality, and knowledge management

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Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

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Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

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Manufacturing

Consistent branding, accelerated launches, and integrated content management

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Publishing

Efficient content creation, collaboration, and multichannel publishing

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Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

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Trade & Logistics

Increase efficiency with process, document, and quality management


Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration
Inspiration

Learning centre

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Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

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eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

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Videos

Lean back and enjoy one of our educational videos

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Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

“Others got a headache just thinking about meta data, I saw potential for streamlining tasks”

“Others got a headache just thinking about meta data, I saw potential for streamlining tasks”

How value based care is changing healthcare and the continuum of care

How value based care is changing healthcare and the continuum of care

Total Quality Management (TQM): continuous process optimization for top products and services

Total Quality Management (TQM): continuous process optimization for top products and services

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company
Company

About us

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About WoodWing

Discover our company's vision, mission, and innovative solutions

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Management Team

Meet the leaders driving WoodWing's success and growth

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Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

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Job opportunities

Explore exciting career opportunities and join our team

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Press releases

Stay updated with our latest company news and announcements


Partners

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Partners

Explore our partners for local support and expanded capabilities

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Become a partner

Join our global partner network and grow with us


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Would you like to further develop your development skills? As our developer you will learn all about new techniques and innovations.

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Why WoodWing

How we help

icon-woodwing-enterprise-information-management-eim

Enterprise Information Management

Take charge of your content and information with Enterprise Information Management

icon-woodwing-unlock-your-potential

Unlock your potential

Unlock your potential with WoodWing's innovative solutions

icon-woodwing-content-orchestration

Content Orchestration

Managing content at scale has never been easier or more profitable

Solutions

Content Creation

icon-woodwing-content-creation

Content Creation

Collaborate and create high-quality channel-neutral content

icon-woodwing-dam

Digital Asset Management

Manage and distribute digital assets for streamlined content

icon-woodwing-multichannel-publishing

Multichannel Publishing

Maximize reach with seamless multi-channel content publishing


Content Management

icon-logo-woodwing-document-management

Document Management

Centralize and control your documents, ensuring secure access

icon-woodwing-information-management

Information Management

Become more agile, reduce risks and benefit from available data

icon-woodwing-knowledge-management

Knowledge Management

Share knowledge for better collaboration and productivity

icon-woodwing-process-management

Process Management

Document and optimize business processes for greater efficiency

icon-logo-woodwing-quality-management

Quality Management

Ensure consistent and compliant quality standards for your organization


Content Services

icon-woodwing-creative-workflow-services

Creative Workflow Services

Unleash creative potential with tailored support from experts

icon-woodwing-digital-publishing-service

Digital Publishing Services

Enhance digital publishing strategy with expert services

icon-woodwing-integrations

App Integrations

Integrate WoodWing seamlessly into your existing tech stack

icon-woodwing-cloud

WoodWing Cloud

Experience stress-free hosting, software maintenance, and more


FEATURED CONTENT PIECE

Der Spiegel

How one of Germany’s largest news publications increased editorial and production workflow efficiency using WoodWing’s publishing software.

Read this case
Products

Take charge of your content

WoodWing Studio

Streamlined content creation and multichannel publishing solution

WoodWing Studio

Collaborative content creation and multichannel publishing solution that simplifies workflows and streamlines production processes.

Assets Logo (base)

Enterprise-grade digital asset management for streamlined workflows

WoodWing Assets

Enterprise-grade digital asset management solution that streamlines your creative workflow and simplifies collaboration among team members.

WoodWing Swivle

Cloud-based DAM for seamless file management and collaboration

WoodWing Swivle

Cloud-based DAM solution for managing, sharing, and collaborating on digital files from anywhere and on any device.

WoodWing Scienta

Simplified quality and process management for regulated industries

WoodWing Scienta

Quality management platform for regulated industries that simplifies compliance, knowledge sharing, and collaboration.

WoodWing Xtendis

Secure digital archiving and document management system

WoodWing Xtendis

Digital archiving and document management system that allows organizations to store, manage, and access their digital assets securely.

Connect Logo (base)

Powerful integration suite for seamless connectivity and automation

WoodWing Connect

Powerful integration suite, including APIs, webhooks, plugins, and the best-in-class iPaaS solution (powered by Workato).

WoodWing Smart Styles

Efficient plugin for enhanced Adobe InDesign design workflows

WoodWing Smart Styles

Plugin for Adobe InDesign that streamlines design workflows by allowing designers to apply predefined styles quickly.

Industries

We know your challenges

icon-woodwing-agencies

Agencies

Optimized workflow, improved collaboration, and brand consistency

icon-woodwing-finance

Finance

Modern document and quality management helps you manage risks and improve processes

icon-woodwing-franchise

Franchise

Ensure unity with document, quality, and knowledge management

icon-woodwing-healthcare

Healthcare

Always access the latest version of each process, protocol, guideline, or agreement

icon-logo-woodwing-housing-corporations

Housing Corporations

Document management from context, always up-to-date, complete and accurate documents

icon-woodwing-manufacturing

Manufacturing

Consistent branding, accelerated launches, and integrated content management

icon-woodwing-publishing

Publishing

Efficient content creation, collaboration, and multichannel publishing

icon-woodwing-retail-ecommerce

Retail & eCommerce

Streamlined catalog and marketing content production for faster time-to-market

icon-woodwing-transport-logistic

Trade & Logistics

Increase efficiency with process, document, and quality management

Featured content piece

Bavaria

How Bavaria significantly improved its global brand management.

Read this case
Inspiration

Learning centre

icon-woodwing-success-stories

Success Stories

Read success stories from trusted organizations that rely on WoodWing's solutions

icon-woodwing-ebooks-whitepapers

eBooks & Whitepapers

Dive into in-depth knowledge with our comprehensive digital publications

icon-logo-woodwing-videos

Videos

Lean back and enjoy one of our educational videos

icon-woodwing-events-and-webinars

Events & Webinars

Meet us in person or virtually at one of our events or webinars


Latest articles

“Others got a headache just thinking about meta data, I saw potential for streamlining tasks”

“Others got a headache just thinking about meta data, I saw potential for streamlining tasks”

How value based care is changing healthcare and the continuum of care

How value based care is changing healthcare and the continuum of care

Total Quality Management (TQM): continuous process optimization for top products and services

Total Quality Management (TQM): continuous process optimization for top products and services

View all blog articles

Featured content piece

Medium Rare

How Content Agency Medium Rare delivers better client experiences and outcomes with WoodWing.

Read this case
Company

About us

icon-woodwing-about-woodwing

About WoodWing

Discover our company's vision, mission, and innovative solutions

icon-woodwing-management-team

Management Team

Meet the leaders driving WoodWing's success and growth

icon-woodwing-contact

Contact

Reach out to us for inquiries, support, and collaboration


Jobs & Press

icon-woodwing-job-opportunities

Job opportunities

Explore exciting career opportunities and join our team

icon-woodwing-press-release

Press releases

Stay updated with our latest company news and announcements


Partners

icon-woodwing-partners

Partners

Explore our partners for local support and expanded capabilities

icon-woodwing-become-a-partner

Become a partner

Join our global partner network and grow with us


Want to work for us?

Developer

Would you like to further develop your development skills? As our developer you will learn all about new techniques and innovations.

Join our team
Contact us Features Industries

Banks

Housing Corporations

Insurers

Pension Funds

Securing Integrations Pricing Get a demo

CRITICAL BUSINESS INFORMATION DEMONSTRABLY SECURE

Information security and compliance

Data breaches, costly hacks and non-compliance. Adequate information security is crucial for every organisation. Your business information is guaranteed to be secure with Xtendis, without having to compromise on its accessibility.

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At WoodWing Xtendis, information security is paramount

> 35 years

of experience with document security

> 3.000.000.000

documents securely stored

> 7.000.000

end-users with easy and secure access to documents

> 650

organisations entrusting their business information to us

Securing data and privacy

Every organisation possesses sensitive information and personal documents. The security of this information is enforced by increasingly stringent laws and regulations. This becomes a real headache due to the extensive fragmentation of data and the potentially significant consequences if things go wrong. What you need is structure and transparent management, and that is exactly what Xtendis provides.

The challenge

Information is captured in large quantities of very different documents. These, in turn, are stored in various business systems. How do you guarantee the security of documents without having to compromise on accessibility?

What do you need?

•    A single, central system in which all types and sizes of business information can be effortlessly stored and retrieved.  

•    Good capabilities for professional identity and access management, allowing easy and efficient management of user access rights.  

•    A watertight audit trail that records important actions per document.

What does it yield?

From compliance to reducing the potential impact of cyber attacks, with Xtendis, you effortlessly enhance the security of documents through tight management of users and access rights. Without unnecessarily hindering access to documents. Additionally, you always have insight into who is doing what with documents, laying a strong foundation for demonstrable compliance.

Securing data and privacy

Every organisation possesses sensitive information and personal documents. The security of this information is enforced by increasingly stringent laws and regulations. This becomes a real headache due to the extensive fragmentation of data and the potentially significant consequences if things go wrong. What you need is structure and transparent management, and that is exactly what Xtendis provides.

The challenge

Information is captured in large quantities of very different documents. These, in turn, are stored in various business systems. How do you guarantee the security of documents without having to compromise on accessibility?

What do you need?

•    A single, central system in which all types and sizes of business information can be effortlessly stored and retrieved.  

•    Good capabilities for professional identity and access management, allowing easy and efficient management of user access rights.  

•    A watertight audit trail that records important actions per document.

What does it yield?

From compliance to reducing the potential impact of cyber attacks, with Xtendis, you effortlessly enhance the security of documents through tight management of users and access rights. Without unnecessarily hindering access to documents. Additionally, you always have insight into who is doing what with documents, laying a strong foundation for demonstrable compliance.

This is how WoodWing Xtendis secures your documents

The core function of Xtendis is to monitor the digital sustainability of potentially valuable documents. This is done based on the 4 pillars of information security. Each of these pillars has its own security risks and measures to reduce them where possible.

Contact a specialist

The WoodWing Xtendis organisation

ISO 27001

The fact that WoodWing Xtendis complies with this international standard gives you extra confidence and assurance regarding the security of your data.

NEN 7510

This standard is a derivative of ISO 27001 and focuses on information security within the healthcare sector.It concerns ensuring the availability, integrity, and confidentiality of all information for responsible patient care.

ISAE 3042 type II

The ISO 27001 standard gives you as a customer the guarantee that WoodWing Xtendis demonstrably meets all requirements and qualifications to handle your information correctly. The ISAE 3402 attestation is an extension of this and provides you with additional assurance that WoodWing Xtendis operates in accordance with the guidelines.

FSQS-NL

WoodWing Xtendis holds the FSQL-NL certificate. This allows customers in the financial sector to demonstrate to regulators that we formally meet all qualifications regarding data security and compliance with local regulations and codes of conduct.

ISO 27001

NEN 7510

ISAE 3042 type II

FSQS-NL

The Xtendis software

Authenticity

Xtendis assigns immutable attributes to every document that is recorded.This allows you to perform authenticity checks on any document.

Audit trail

The Xtendis Audit Trail records all actions within the system. This way, the source of every data mutation can always be traced within the system.  

Identity Management

Within Xtendis, you can assign rights to users and systems in an advanced manner. These determine, among other things, which employees can input and/or partially or fully delete documents. Unwarranted deletion actions can be restored in Xtendis within 14 days.

Hashing, encryption, and other techniques

Various techniques are deployed in Xtendis to secure documents, metadata and other system data.

Integrity

Xtendis implements document integrity in several ways. First, all documents are recorded in a non-manipulable file format. Secondly, Xtendis protects documents from direct access by users. Adding and consulting documents always takes place via Xtendis components. It is therefore not possible to exchange files outside Xtendis.  

Using the Control Hashes applied to document files, you can proactively check the integrity of documents in Xtendis.

Two-factor authentication

Although Xtendis is often linked to Identity Management systems, it also supports 2-factor authentication. Multi-factor authentication can be configured per user.

Authenticity

Audit trail

Identity Management

Hashing, encryption, and other techniques

Integrity

Two-factor authentication

The Xtendis platform

99.98% Availability

The two sustainable, carrier-neutral data centres where Xtendis is hosted are rated TIER3+, the highest attainable level in the Netherlands. This guarantees a minimum availability of 99.982% for the existing infrastructure.

High operational reliability

The power supply, cooling, and connectivity of both data centres are fully redundant. This is the highest possible redundancy and ensures equal reliability.

Top security

Communication to and from the online Xtendis environment takes place through secure protocols. The infrastructure security is of the highest level: the data centres – both located in the Netherlands – are ISO 27001, ISO 14001 and ISO 9001 certified.  

Additional

Optionally, you can use IP Whitelisting, where your customer environment can only be accessed from addresses that you indicate are reliable.

99.98% Availability

High operational reliability

Top security

Additional

Safeguards and guarantees

CloudSecure

One of the ways WoodWing Xtendis ensures the continuity of its services is through the CloudSecure arrangement managed by an independent party (Xtendis Secure Foundation). 

This structure ensures that if WoodWing Xtendis ceases to exist, all necessary rights and agreements transfer to an independent foundation.  

This involves not only the rights to Xtendis software but also agreements with the data centre, for example. 

Data portability

As an Xtendis customer, you can receive exports of the documents and data managed by the software at any time.It is possible to agree in advance on the export format and pricing.

Right to audit/examine

As a customer of WoodWing Xtendis, you have the option to include a right to audit in the agreements. This allows you or an independent third party to conduct an audit at WoodWing Xtendis or a subcontractor engaged by us.  

With the right to examine, WoodWing Xtendis cooperates with supervisory authorities to conduct investigations (or have them conducted) if desired, thereby providing the supervisory authorities with relevant information.

Data processing agreement

In compliance with the GDPR, we will draw up a processor agreement together with you as our customer. You can use a standard set-up developed by us.

CloudSecure

Data portability

Right to audit/examine

Data processing agreement

Frequently asked questions about information security

We have compiled the most frequently asked questions about information security for you. Is your question not listed? Please feel free to contact us. We are happy to help!

Contact me

Why is information security important?

In a time when technology is deeply ingrained in our daily activities and business operations, information security becomes increasingly crucial. For example, to: 

 

  • protect sensitive information such as personal, customer, and financial data from unauthorized access, theft, and misuse.
  • prevent damage to trustworthiness and reputation by protecting against data breaches and related occurrences.
  • ensure compliance with laws and regulations, thereby avoiding fines and other (legal) issues.

What functionality does effective DMS software provide for ensuring information security?

Modern DMS software provides extensive functionality to secure information. Some key examples include:

 

  • Access controls: the ability to set strict access controls so that only authorized users have permission to access specific documents or areas within the system.
  • Encryption: the ability to encrypt documents and data, both during storage and transmission.
  • Audit trails: maintaining a detailed log of all activities within the DMS software, including who accessed, modified, or deleted documents.
  • Integrity checks: ensuring the integrity of documents by detecting unauthorized changes and manipulations.

What does the ISO 27001 certification stand for?

The ISO 27001 certification is an international Information Security Management Systems (ISMS) standard. It provides a framework for effectively managing information security within an organization. The ISO 27001 certification is awarded to organizations that demonstrate compliance with the standard and have implemented a robust information security system.

What does the ISAE 3402 Type II declaration stand for?

ISAE 3402, or the International Standard on Assurance Engagements 3402, pertains to assurance statements issued by service organizations. This global standard is utilized to report on controls performed by service organizations that are critical to the internal control of their customers.

How is data protection handled in WoodWing Xtendis?

Data protection laws and regulations continue to increase in quantity and complexity. As a document management system, WoodWing Xtendis naturally complies with all security measures to protect user data. This is evidenced by our ISO 27001 and ISAE 3402 Type II certifications.

WoodWing Xtendis is a cloud solution where data is stored outside my company. What happens in case of a continuity-threatening calamity?

WoodWing Xtendis offers a CloudSecure feature, allowing organizations to store their critical documents securely. In the event that the parent company, WoodWing, ceases to exist, the source code of WoodWing Xtendis will transfer to an independent foundation that will continue to provide the service. Moreover, we can make arrangements for the migration of documents and metadata from WoodWing Xtendis.

The power of organized content

Are you also ready for smart, compliant, powerful, and secure document management?

Make sure your organization is harnessing the full potential of your employees. Stop hindering them with fragmented content, outdated files, different versions, and inefficient systems and workflows. Instead, take control of your content and empower your team to focus on activities that truly add value. Get to know Xtendis.

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Want to make sure your business information is securely stored, edited, and shared? Don't wait until tomorrow to take advantage of our knowledge and experience – we'd love to help!

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Yani Björkholm
Product expert at ChannelEngine
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