Easily archive Outlook emails and MS Office files with WoodWing Xtendis

Archive emails in MS Outlook with just a few clicks

The Xtendis Outlook add-in lets you archive emails directly from your inbox. Whether you're using web, Mac, or desktop, the experience stays the same. There’s no need for installation or passwords. Just click the WoodWing Xtendis icon in the toolbar. The system suggests metadata automatically and shows if an email has already been archived, helping you avoid duplicates.

If the email is already archived, a badge appears to confirm it. You can view the complete record in Xtendis, access metadata, open a PDF version of the email, or download the original message with attachments. It's easy to copy and share the archive link with your team.

Archiving rules can also be automated. For instance, messages can be routed to the correct department based on sender or subject metadata. Once archived, Xtendis processes the email, converts it to a PDF for easy viewing, and applies optional security features such as risk detection or content masking.

Archive documents from MS Word, PowerPoint, and Excel

The WoodWing Xtendis add-ins for Office make it simple to archive directly from Word, PowerPoint, and Excel. Documents downloaded from Xtendis stay connected through embedded metadata, which supports version control and keeps everything organized. Enter metadata once, and WoodWing Xtendis takes care of the rest.

The WoodWing Xtendis add-ins help you work smarter without changing the way you work. They save time, reduce errors, and keep your content secure and searchable. You can find extensive information about the specifics of document management on our site. For more information about document management and archiving with WoodWing Xtendis, visit the WoodWing Xtendis product page.