The Enterprise Information Management solution for today and tomorrow

Automatic storage - Any file format from any source can be manually or (partially) automatically stored as an immutable archive format and as the original file format, including retention periods. 

Advanced recognition techniques ensure full or semi-automatic classification and archiving of documents.  

Integrate Xtendis with your Microsoft environment – directly save documents in Xtendis from Microsoft Excel, Outlook, PowerPoint, and Word.  

Notifications – Never overlook anything. By enabling notifications, you will receive an automatic alert when a new document arrives.  

Paper and digital - With Xtendis, you can import and archive both paper and digital documents.  

AutoIndex module - The optional AutoIndex module automatically recognizes (parts of) documents, such as a barcode, QR code, or text, and uses them as characteristics for indexing the document.This allows you to fully or partially automate the indexing process.  

Automatic indexing - Xtendis offers extensive options to fully automate or simplify indexing (assigning search keys) from the source. Using these features, users can easily retrieve information.  

Dossiers - You can create a dossier containing all relevant data for each relationship. The significant advantage of Xtendis is that you can also search using a combination of search keys, such as type, subject, and date.  

DataEntry module - The optional DataEntry module ensures automatic classification and processing of incoming documents such as emails, postal items, (goods) invoices, and/or standard forms.Manual archiving and processing within the primary application becomes unnecessary.

Dossiers - Using dossiers, you can present documents together systematically, preventing information fragmentation, even if it comes from multiple sources.

E-mail messages - Xtendis offers various options for archiving e-mail messages and provides integration with Microsoft Outlook, among other features.

Version control - Version control puts an end to the proliferation of document versions, ensuring optimal availability of any desired version of a document.  

Web services and integrations - With the Xtendis REST APi, quickly achieve integrations between Xtendis and primary systems.  

Workflow - Automate complete processes with advanced workflow functionality, maintain a clear overview, and reduce processing time.

Audit trail - All significant actions are logged in an audit trail. In addition, document-related registrations can be directly accessed from the document.  

Data lookup - Automatically enrich documents in Xtendis with data from your own systems. Mutations and additions are processed automatically, without the need for human intervention.  

Authorization - Within Xtendis, you can assign user and system permissions in an advanced manner.These determine which employees may partially or fully delete documents, for instance.  

Restore - Erroneously deleted documents can be recovered within a configurable number of days in Xtendis.  

Notification - Automatically receive a prompt when a document needs to be deleted based on an expiration date.

The Xtendis Audit Trail logs all actions within the system. This way, the source of every data mutation can always be traced within the system.  

Audit trail logs can be analyzed, presenting and sorting taken actions based on various properties.  

Moreover, you can request an overview of registered actions for each document, providing insight into which user performed which action at what time.  

Xtendis stores the complete flow history of a file. This is retained with the file as long as it is stored in Xtendis.

The WoodWing Xtendis organization adheres to the highest information security and privacy standards, as demonstrated by our certifications. 

Within the Xtendis software, you have extensive and easy-to-configure security options at the functional and file levels.  

Xtendis is offered as a cloud service. The infrastructure it utilizes adheres to the highest standards of security and sustainability.  

At WoodWing Xtendis, we guarantee the continuity of our services in various ways, ensuring that you can rely on us to handle your critical business information without any worries.

With the optional version control module, Xtendis guides the user in managing versions. No one needs to worry about version numbering or overwriting originals.  

When accessing documents, you have the option to display only active versions, with the ability to view old versions at any time.  

Version control puts an end to the proliferation of document versions, ensuring optimal availability of any desired version of a document.

Xtendis offers users extensive options to quickly and easily find documents and other content based on (a combination of) characteristics. 

Finding documents based on content is also possible with the optional Full-Text-Retrieval module.  

By realizing integrations with other systems using the Xtendis REST APi, you can search for and retrieve files from other systems in Xtendis. For example, retrieving files archived in Xtendis through a customer portal.