Information is becoming increasingly important and thus valuable to organizations.Sharing it fosters collaboration and increases productivity. However, it also carries risks such as unauthorized access, data breaches, or regulatory violations. In other words, information sharing is essential for good business, but it must be done right. 

Do you ever send pdf documents by e-mail? Or quickly forward an Excel file with customer data to a colleague who requested it? It happens more often than you think. But this leaves you no control over who has access to what information. In fact, sharing personal data this way is a type of data breach, and your organization would no longer be compliant. 

In Xtendis, authorizations are used to determine which documents can be shared.

The recipient gains access to the document using a secure authorization key, and every activity related to the document is logged. By using a digital signature, the content of documents can be approved quickly and easily. That way, you maintain demonstrable visibility and control over shared digital documents. 

Ensuring the secure sharing of documents anytime and from any location, with no concerns regarding their completeness, version correctness, or whether they're up-to-date, guarantees you meet your organization's compliance requirements.Activities and decision-making is based on accurate data, and document-intensive processes run efficiently.